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RFP - Health Promotion Consultant/Website Evaluator, Haldimand-Norfolk Health Unit

Simcoe, Ontario
Deadline: June 14, 2010

Request for Proposal

Health Promotion Consultant/Website Evaluator-Youth Drug Awareness Website Project


The Haldimand-Norfolk Health Unit received funds from Health Canada to create a Drug Awareness website aimed at local area youth.

The project aims to increase awareness among youth of the harms of drug use and to build resiliency skills and offer alternatives.  Due to the large geographical area and limited transportation within Haldimand and Norfolk Counties, a website will be created for all youth to access either from school, home or County libraries.

The goal of the project is to reduce disability, morbidity and mortality caused by alcohol and other substances among Haldimand and Norfolk youth aged 13-18 years.  The overall purpose of the project is to raise awareness and build resiliency in a youth-friendly manner with regards to various substances.  

Overall Project Objectives:
1.    To determine the attitudes and perceptions of youth (age 13-18 years) in Haldimand and Norfolk Counties concerning: alcohol and other drugs, number of youth using drugs, and community support services available. (completed)
2.    To develop a youth-friendly website to provide youth (age 13-18 years), especially hard-to-reach-youth, information about the harms of substance use, resiliency building techniques and alternatives, as well as access to local support services. (draft site completed)
3.    To offer youth (13-18 years) access to Addictions Counsellors anonymously via email.
4.    To promote the youth-friendly website within Haldimand and Norfolk Counties to increase awareness of substance use harms and increase access to support services.
5.    To evaluate the effectiveness of the website and disseminate the results to partnering organizations.

Deliverables for this RFP:
Phase 1 (June/July) and Phase 2 (October 2010- March 2011)

Phase 1 involves the testing of the website in June/July 2010 and Phase 2 involves the evaluation of the whole project (October 2010 – May 2011) to see whether project goals were accomplished.  

Phase 1 Deliverables (June/July 2010):
1.    Design a Website testing tool and protocol that will be used to determine whether the website is easy to navigate and whether the content and design of the website is youth-friendly.
2.    Recruit area youth to participate in the focus groups.
3.    Pilot test the focus test tool and make appropriate changes.
4.    Conduct the focus tests across Haldimand and Norfolk Counties according to the protocol.
5.    Analyze the results of the research and write a report with recommendations for changes to the website.
6.    Work collaboratively during this process with Health Unit Epidemiologist, Program Coordinator and Health Promoter, Substance Misuse Prevention.
7.    Design a logic model for the whole project (as well as Evaluation Matrix) as per funder’s requirements.
8.    Design an evaluation plan for the whole project.

Phase 2 Deliverables (October 2010- March 2011):
1.    Carry out evaluation according to the plan devised in June 2010.
2.    The evaluator will also contribute information on results through participation in funder-led clustered evaluations, funder-related knowledge exchange events, and in certain situations, through key informant interviews and case studies.
3.    Work collaboratively during this process with Health Unit Epidemiologist, Program Coordinator and Health Promoter, Substance Misuse Prevention.

Key Qualifications:
-A Masters Degree in Epidemiology, Health Sciences, Applied Sciences or equivalent with emphasis on program evaluation and analysis will be required.  A minimum of three years experience in program evaluation with advanced qualitative and quantitative research skills, with youth-based evaluations, is a must.
-Experience in research and evaluation, especially community-based evaluation.
-Experience in developing and conducting focus groups
-Experience working with youth would be an asset
-Excellent written skills and demonstrated experience in consolidating research findings into a user friendly document
-Excellent verbal communication skills, particularly facilitation skills
-Demonstrated ability to meet timelines

Submission Requirements:
-a resume that clearly demonstrates how your experiences reflect the key qualifications required
-a detailed plan and description of how the requested deliverables will be executed
-a breakdown of costs
-the names and contact information of two references
-sample of written work would be an asset

Terms and Conditions
1.    Workplace Safety and Insurance Board (WSIB)
The Contractor shall provide one of the following from the Workplace Safety and Insurance Board (WSIB):
(i)    A valid Certificate of Clearance each time work is to be conducted on County property, or,
(ii)    Proof of Independent Contractor status, or
(iii)    Proof of “Employer by Application” status.

such that Norfolk County is exempt from any and all liability arising out of injury or industrial illness to contractor personnel, regardless of cause.  

The Contractor will maintain current and ongoing WSIB coverage for their employees as required by applicable law.  The Contractor will forward to the County every 60 days a valid Certificate of Clearance from the Workplace Safety and Insurance Board.  The contractor further agrees to maintain that good standing with the WSIB throughout the contract period.

2.    Insurance
Certificate of Insurance

Upon award of the contract, the successful bidder must furnish to the Corporation, at their expense, certificate(s) of insurance satisfactory to Norfolk County, as set forth below.  In the event that the certificate(s) of insurance is/are not satisfactory, Norfolk County may require the successful bidder to provide a certified copy of the policy.  This shall be provided prior to the commencement of any work.  The certificate(s) in the amounts listed below are to be provided:

$2 million – commercial general liability
The Commercial General Liability policy shall contain:
•    a “Cross Liability” clause or endorsement;
•    an endorsement certifying that The Corporation of Norfolk County is added as an additional insured;
•    an endorsement to the effect that the policy or policies will not be altered, cancelled or allowed to lapse without thirty days prior written notice to the Corporation

$2 million – automobile

3.    Accessibility for Ontarians with Disabilities Act (AODA)
Prior to the commencement of any work under this contract the Contractor shall furnish evidence of compliance with the requirements of Section 6 of Ontario Regulation 429/07, Accessibility Standards for Customer Service, under the Accessibility for Ontarians with Disabilities Act, 2005.
Pursuant to Section 6 of the Regulation the Contractor shall ensure that all of its employees, agents, volunteers, or others for whom it is at law responsible, receive training about the provision of the goods and services contemplated herein to persons with disabilities.  Such training shall be provided in accordance with Section 6 of the Regulation and shall include, without limitation, a review of the purpose of the Act and the requirements of the Regulation, as well as instruction regarding all matters set out in Section 6 of the Regulation.  
The Contractor shall submit to Norfolk County upon request, as required from time to time, documentation describing its customer service training policies, practices and procedures, and a summary of the contents of training, together with a record of the dates on which training was provided and the individuals to whom training was provided.  Norfolk County reserves the right to require the Contractor to amend its training policies, practices and procedures if the County deems the same not to be in compliance with the requirements of the Regulation.
For further details, go to and (click on “Accessibility for Ontarians with Disabilities”).

4.    Police Check
Evidence of a successful police check for anyone on the team who will work with youth.

Deadline for submission of proposals is Monday June 14, 2010 by 4:30 pm.

Please send your proposals to:
Jill Steen
Program Coordinator,
Population Health Team
Haldimand-Norfolk Health Unit
12 Gilbertson Dr.
P.O. Box 247,
Simcoe, ON
N3Y 4L1
NOTE: Electronic submissions are also acceptable.

Proposed Timelines:
Release of RFP: June 4, 2010
Deadline for submission of proposals: June 14 by 4:30 pm
Proposal Review Completed by June 15.
Successful candidate notified: June 18.
Project start date:  June 21, 2010
Project completion date: March 31, 2011

Quotations should not exceed $12,500.

Questions regarding the rfp and the project may be directed to:
Jill Steen
(519) 426-6170 ext. 3238