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Knowledge Exchange Specialist, Ontario Agency for Health Protection and Promotion

Toronto, Ontario
Deadline April 11, 2011

Department: Knowledge Exchange
Duration: Permanent
Reports to: Director, Knowledge Services        
Location: 480 University Avenue, Toronto
Posting Date: March 18, 2011
Closing Date: April 11, 2011

Organization Summary:

The Ontario Agency for Health Protection and Promotion (OAHPP) is an arm's-length government agency dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, OAHPP links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world.  Knowledge retrieval, synthesis and translation are integral services to meet this mandate.
OAHPP provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians.  For more information about OAHPP, visit

Position Summary:

OAHPP is developing and implementing new services to support health units in undertaking applied research and program evaluation, education and professional development and knowledge exchange activities.  One of these new services is a locally driven collaborative projects stream.  This stream will help health units meet the Ontario Public Health Standards by facilitating participation, engagement, and uptake of research and program evaluation activities.  

The Knowledge Exchange Specialist will be an integral member of the Knowledge Exchange Team and will work in close collaboration with a Research Facilitator on the locally driven collaborative projects.  The Knowledge Exchange Specialist is responsible for: (1) engaging with public health units to identify and prioritizes themes for the locally driven collaborative projects; (2) facilitating collaboration amongst health units, researchers, community partners and other stakeholders to identify topics for the locally driven collaborative projects; (3) contributing to the development and implementation of knowledge exchange strategies for individual collaborative projects; and (4) developing and implementing an overall knowledge exchange strategy for the locally driven collaborative projects stream that aligns with OAHPP knowledge exchange initiatives.  

In addition to supporting the locally driven collaborative projects, the Knowledge Exchange Specialist will be required to support other duties related to the OAHPP Knowledge Exchange portfolio.

Key Responsibilities:

  • Establish ongoing relationships with external public health stakeholders to help identify needs and priorities for the locally driven collaborative projects;
  • Conduct environmental scans, analyzes data and coordinates activities that involve engaging with stakeholders to support the identification of themes for the projects;   
  • Facilitate collaboration amongst stakeholders to identify and prioritize topics related to the identified themes to develop into projects for funding;
  • Liaise with health units, researchers, community partners and OAHPP to develop partnerships in order to advance the locally driven collaborative projects;
  • Provide guidance, tools and training for the development of knowledge exchange plans for the various locally driven collaborative projects;
  • Promote and disseminates the outcomes of the various projects through supporting the development and implementation of the various projects’ knowledge exchange strategies;
  • Enable ongoing information sharing, education, and knowledge exchange related to the locally driven collaborative projects using OAHPP web-based platform and other available infrastructure;
  • Develop and implements a knowledge exchange strategy for the overall locally driven collaborative projects stream that aligns with OAHPP knowledge exchange initiatives;
  • Perform other duties as assigned.

Knowledge and Skills:

  • Understanding of knowledge exchange conceptual models, frameworks and strategies;
  • Excellent networking,  leadership, relationship building, interpersonal and listening skills to work effectively with a broad range of stakeholders and to facilitate the development of partnerships;
  • Exceptional facilitation, consensus-building, consultation and negotiation skills;
  • Knowledge of the roles, authority, and priorities of the various external stakeholders in the public health system including public health units, public health associations, Ministry of Health and Long- Term Care, Ministry of Health Promotion and Sport;
  • Proven ability to work as a collaborative team member, with ability to negotiate with internal and external stakeholders;
  • Highly organized with priority setting and workload management skills to coordinate multiple, concurrent projects;
  • Excellent problem solving skills;
  • Understanding of research methods, including systematic reviews;
  • Experience conducting research that involves both researchers and knowledge users;
  • Experience with a range of knowledge exchange methods (e.g. communities of practice, newsletters, workshops, online collaborative spaces, online repositories);
  • Demonstrated ability to research, analyze and develop knowledge exchange options and strategies;
  • Ability to conceptualize easily, learn quickly, and independently exercise good judgment.

Education and Experience:

  • Masters degree in public health, health sciences, social sciences, or equivalent area of study;
  • Training in knowledge exchange and facilitation;
  • 3 years experience working in knowledge exchange;
  • Demonstrated success facilitating and establishing roles and responsibilities for interdisciplinary teams and building partnerships amongst various stakeholders;
  • Experience in working in a matrix management structure and within cross disciplinary teams.

Your cover letter and resume must clearly indicate how you meet the qualifications and competencies of the position.  

To Apply: If you are interested in applying to this position, please go to and click on the job title.  

Thank you for your interest in this position, however, only qualified candidates will be contacted for an interview. Please continue to view our website for new career opportunities with the Ontario Agency for Health Protection and Promotion.