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Research Facilitator, Ontario Agency for Health Protection and Promotion

Toronto, Ontario
Deadline April 11, 2011

Position Title: Research Facilitator         
Department: Research Operations
Duration: Permanent
Reports to: Director, Knowledge Services        
Location: 480 University Avenue, Toronto
Posting Date: March 18, 2011
Closing Date: April 11, 2011

Organization Summary:

The Ontario Agency for Health Protection and Promotion (OAHPP) is an arm's-length government agency dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, OAHPP links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world.  Knowledge retrieval, synthesis and translation are integral services to meet this mandate.
OAHPP provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians.  For more information about OAHPP, visit

Position Summary:

OAHPP is developing and implementing new services to support health units in undertaking applied research and program evaluation, education and professional development and knowledge exchange activities.  One of these new services is a locally driven collaborative projects stream.  This stream will help health units meet the Ontario Public Health Standards by facilitating participation, engagement, and uptake of research and program evaluation activities.  

The Research Facilitator will be an integral member of the Research Operations Team and will work in close collaboration with a Knowledge Exchange Specialist to provide support to health unit, researchers, community partners, and other stakeholders working on locally driven collaborative projects.  The Research  Facilitator is responsible for: (1) supporting the development of project proposals; (2) assisting the development of collaboration and collaborative approaches to research and evaluation; (3) managing and coordinating the submission and review processes; (4) supporting the ongoing implementation of projects; and (5) monitoring project progress.  

In addition to supporting the local driven collaborative projects, the Research Facilitator will also assist health units in identifying and applying for external funding opportunities as well as other duties related to Research Operations.

Key Responsibilities:

  • Coordinate all phases of the annual collaborative projects stream (including the identification of priorities, development of projects, submission process, review process, and monitoring process);
  • Provide advice on study design, methodology, feasibility, budget and other proposal components as needed, on the locally driven collaborative projects;
  • Support health unit and other applicants in completing application forms required to obtain locally driven collaborative project funding;
  • Organize meetings of the review committees for the annual cycle of collaborative projects including coordinating scheduling, developing agenda, minutes and other materials;
  • Work with OAHPP and health units’ legal, finance, privacy, and ethics teams to ensure agreements and processes are created and followed for the collaborative projects;
  • Assist health units and external partners with project implementation, by providing support for operational processes such as engagement of students and/or research staff, financial reporting, and data and material sharing requests;
  • Receive and review project interim and final reports from project recipients;
  • Manage the flow of information, documents and requests related to the collaborative projects
  • Create and maintain spreadsheets, SharePoint document libraries and other appropriate catalogues of current and historical information that would include tracking, organizing and maintaining documents such as project applications, contracts/agreements, publications;
  • Compile and distribute weekly funding opportunities e-correspondence to the broader public health community that builds on the existing OAHPP e-correspondence
  • Provide assistance to external partners to develop peer-review grant applications
  • Contribute to Research Operations team activities (e.g., development of templates, policies and guidelines to be used within the research operations group, assistance with the development of a centralized ethics review process);
  • Provide other duties as assigned.

Knowledge and Skills:

  • Knowledge and experience developing key components of research proposals including but not limited to literature reviews, objective statements, methodology, knowledge exchange plans, ethical and privacy requirements, resource planning and justification (budget and personnel);
  • Knowledge and experience with a range of qualitative and quantitative research methods;
  • Proven organizational and project management skills and initiative to coordinate linkages throughout OAHPP and the public health sector;
  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities with meticulous attention to detail;
  • Relates well to all kinds of people, builds appropriate rapport and has the ability to build constructive and effective relationships across the organization and with external stakeholders through dedication to meet the expectations and requirements of all stakeholders;
  • Demonstrated organizational skills through the ability to orchestrate multiple activities at once to accomplish a goal; effective and efficient use of resources; and arranging information and files in a useful manner;
  • Strong interpersonal and listening skills to work effectively with other members of the research operations team and to interact with all clients using a high degree of discretion and diplomacy;
  • Ability to write clearly and succinctly in a variety of communication settings and styles;
  • Excellent verbal communication skills;Proficient in the operation of various systems and software programs including: word processing, database management, Excel and other spreadsheet applications, PowerPoint and other presentation applications.

Education and Experience:

  • Master’s level training in public health, health sciences, health administration, social sciences, or equivalent area of study;
  • Demonstrated experience working in public health, an academic, collaborative research environment or similar institutions;
  • Demonstrated experience writing and/or coordinating proposals for contracts, RFPs, grant applications or similar. In particular experience with proposal development and implementation for funding programs involving both researchers and knowledge users would be considered an asset (e.g. Partnership in Health Systems Improvement, participatory action research);
  • Demonstrated experience collaborating with or coordinating different types and sizes of research  teams;
  • Thorough understanding of the Canadian peer-review granting systems, processes and procedures such as the Tri-Council Policy Statement on Ethical Conduct for Research Involving Humans, application procedures for the CIHR and ResearchNet as demonstrated through experience working in research services or for an academic institution;
  • Demonstrated administrative experience so as to provide support across multi-functional areas of the business unit, preferably with at least 3 years previous experience.

Your cover letter and resume must clearly indicate how you meet the qualifications and competencies of the position.  

To Apply: If you are interested in applying to this position, please go to and click on the job title.  

Thank you for your interest in this position, however, only qualified candidates will be contacted for an interview. Please continue to view our website for new career opportunities with the Ontario Agency for Health Protection and Promotion.