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Administrative Assistant, National Cancer Connection, Canadian Cancer Society, Ontario Division

Toronto, Ontario
Deadline October 10, 2011

17.5 hrs/wk

Job Purpose

The Administrative Assistant, CancerConnection provides the administrative functions for the pan-Canadian CancerConnection and CancerConnection.ca/ParlonsCancer.ca programs.

Duties and Responsibilities

Primary Functional Duties

  • Coordinates internal and external meetings/events, including event logistics, travel arrangements, webinars and teleconferences; takes and transcribes minutes/actions of meetings and follows up on action items (as required).
  • Assists with preparing quarterly and annual reports.
  • Ensures timely preparation and circulation of all program reports and other materials.
  • Oversees the processing of invoices and tracks program budget resolves accounting issues.
  • Supports the development of presentations, maintains current and archive filing, answers telephone inquiries, distributes mail and coordinates mail-outs.
  • SharePoint – maintains current versions of files, helps new users, connects new users with IT and ensures they gain access.
  • Assists in maintaining the Peer Support Database.
  • Assists with projects of the CancerConnection Team and the online communities.
  • Prepares and replies to routine correspondence or inquiries or submits to the National Senior Manager for signature, together with background material, when appropriate.  
  • Provides information to other departments, other divisions, volunteers and the public.  Liaises with National, Ontario Division staff, and information and support staff from all divisions as required.
  • Performs other duties as required.

Health and Safety Responsibilities

  • Works in compliance with the provisions of the Occupational Health & Safety Act and its regulations (Use or wear any protective equipment or devices required, report any incidents and unsafe conditions to your manager, and do not use equipment or work in any way that may endanger any worker or volunteer).
  • Reviews and complies with the Canadian Cancer Society’s health & safety policy.

Qualifications

  • Post-secondary education preferably in administrative courses or the equivalent in related experience.
  • Several years’ progressively responsible administrative experience and knowledge of office procedures.
  • Superior oral and written communication skills.
  • Excellent organizational and interpersonal skills.
  • Demonstrated flexibility and ability to deal with competing priorities.
  • Strong ability to problem solve and reach sound resolutions. Ability to take initiative and use discretion.
  • Proficient in MSOffice (Word/Excel/PowerPoint and Outlook); experience in working with databases and online communities will be an asset.
  • Experience with a multi-level non-profit organization will be an asset.
  • Knowledge of project management principles will be an asset.
  • Knowledge of Canadian Cancer Society policies, procedures and terms of reference is an asset.
  • Non-smoker.

In return for your contributions, we offer a very attractive compensation package, which encompasses a salary starting in the high 18K range per year and the chance to work in a supportive and progressive environment.

Qualified non-smokers are invited to send their resume and cover letter, quoting job# OHPE-183, by October 10, 2011, to:

Human Resources
Canadian Cancer Society, Ontario Division
55 St. Clair Ave. W, Suite 500
Toronto, ON M4V 2Y7
recruit@ontario.cancer.ca

The Canadian Cancer Society thanks all applicants for their interest; however only those selected for interviews will be contacted.

The Canadian Cancer Society provides equal opportunity in employment and encourages applications from all qualified persons.