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Manager, Special Projects, Canadian Breast Cancer Foundation

Toronto, Ontario
Deadline: November 8, 2011


POSITION:  Manager, Special Projects

STATUS: Full-time, Contract (one year contract)

REPORTS TO:  Director, National Grants and Partnerships


Established in 1986, the Canadian Breast Cancer Foundation is the leading national volunteer-based organization in Canada dedicated to creating a future without breast cancer.  The Foundation works collaboratively to fund, support and advocate for relevant and innovative breast cancer research; meaningful education and awareness programs; early diagnosis and effective treatment; and a positive quality of life for those living with breast cancer.

At an operational level, the Foundation carries out its work across Canada through the efforts of its five business units and their staff and volunteer resources:  four regional offices in Atlantic Canada, Ontario, Prairies/NWT and BC/Yukon, and one Central Office in Toronto.  Each of the five business units of the Foundation has defined roles and responsibilities within a shared-services organizational structure, maximizing operational efficiencies and delivery of consistent nation-wide messaging. 

The largest of the Foundation’s four regional offices, the Foundation’s Ontario Region, raises and allocates funds for programs unique to the needs and priorities of the breast cancer community in Ontario and manages national grant and health promotion initiatives on behalf of the Foundation as a whole.  The Region carries out its mission within Ontario through its provincial Board of Directors, its volunteer network across the province, and its staff, and its mission with respect to national CBCF priorities through the CBCF national Board of Directors, volunteers and staff. 


Reporting to the Director, National Grants and Partnerships, the Manager, Special Projects is responsible for:

·         Managing the implementation of a strategy for CBCF pan-Canadian research

·         Managing the launch of the a collaborative partnering initiative

·         Providing scientific and programmatic support for the National Grants competitions

This role will be of interest to individuals with background and experience in science, research or health care and an understanding of the not-for-profit health charity funding environment, with a career focus on strategic project and program management.


National Grants Programs

Working with the Director, National Grants and Partnerships and the Coordinator, National Grants and Partnerships, the incumbent will provide project management support to three national grant program areas:

a)      Manage the implementation of the strategy for CBCF pan-Canadian research

·         Manage the execution of the strategy for CBCF pan-Canadian research implementation plan, including monitoring project timelines and assisting the project team in meeting milestones.

·         Plan and manage events related to the launch of the strategy for CBCF pan-Canadian research.

·         Liaise with CBCF Central Office to source and manage project resource requirements.

b)      Manage the launch of the a collaborative partnering initiative

·         Create and manage an implementation plan to support the establishment of collaborative partnering initiative including:

o   Identifying and monitoring project timelines and deliverables

o   Assisting the project team in meeting milestones

o   Determining project administrative, resource and IT requirements

o   Scheduling and managing meetings with partners

o   Preparing documentation for executing funding agreements

·         Schedule and manage an inaugural collaborative partnering initiative project meeting, including preparing a template project charter.

·         Liaise with CBCF Central Office to source and manage project resource requirements.

·         Create documents for use in the normal operations of the collaborative partnering initiative.

·         Prepare Project status reports for CBCF Board and Committees as required.

c)       Support and enable National Research Grant Competitions

·         Provide scientific expertise to assist with the selection of peer-reviewers as part of the National Competition on Earlier Detection of Breast Cancer

·         Assist as needed in managing the administrative tasks of coordinating the Earlier Detection competition

·         Provide management level input to the establishment of electronic grant management systems to support National Research Grants and knowledge integration and cause impact communication.

·         Following the example of the Earlier Detection competition and familiarity with the National Strategy, manage the initiation of a second National Grants Competition.

d)      Support and enable initiatives related to CBCF’s external partner collaborations

·         Plan and manage events related to the CBCF involvement in external partner collaborations

·         Manage the development of collaborative co-funding opportunities with external partners, including those arising from CBCRC.


·         Monitor  expenditures within areas of responsibility

·         Support Regional initiatives as requested

·         Identify volunteer and/or administrative support roles needs as required.  Manage recruitment, training and supervision of administrative volunteer(s) or Assistant(s) as required.

·         Perform other duties in support of the Allocations and Health Promotion Department as requested


·        Relevant post-secondary degree, diploma or equivalent

·        Minimum 3 – 5 years progressive project management experience (preferably in a not-for-profit environment and/or health charity, preferably related to research and/or program administration)

·        Experience in stakeholder-supported environments requiring communication and interpretation of program impacts and outcomes

·        Strong knowledge of program/project administration tools and techniques

·        Strong computer skills with experience in MS Windows, Excel, Word, databases and web-based computer applications

·        Strong knowledge of scientific/medical terminology

·        Research and analytical skills to provide detailed responses to requests for information

·        Excellent oral and written communication skills

·        Excellent interpersonal and customer service skills; ability to work with diverse communities and constituencies

·        Ability to plan and coordinate complex activities, organize multiple tasks and prioritize work

·        Ability to work independently and as part of a team

·        Ability to work with highly sensitive information and maintain confidentiality

·        High attention to detail; ability to work to strict deadlines and under pressure


The work week for the position will consist of 5 days per week, Monday through Friday. Assigned hours will be at the discretion of the organization and may fluctuate during the course of the contract.

To Apply:

CBCF is committed to employment equity and offers a competitive salary. Qualified applicants are invited to apply via e-mail with their resume and covering letter by November 8th, 2011. Please click HERE to apply.

We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.  No phone calls please.