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Request for Proposal: Mapping Next Steps for the Projet d’allaitement du Timiskaming Breastfeeding Project

Timiskaming, Ontario
Deadline: November 4, 2011


Request for Proposal:  Mapping Next Steps for the Projet d’allaitement du Timiskaming Breastfeeding Project

Proposals in PDF format should be submitted by 9am Friday, November 4, 2011 to:

Amanda Mongeon
Program Evaluator
Timiskaming Health Unit
mongeona(at)timiskaminghu(dot)com


1.0   Proposal Content and Requirements

1.1 Purpose and Objectives

The Timiskaming Health Unit, on behalf of the Timiskaming Perinatal Network, is seeking proposals describing a process whereby a consultant will guide us in a strategic planning/formative evaluation leading to Phase 2 of the Projet d’allaitement du Timiskaming Breastfeeding Project (BF Project).

1.2 Nature and Scope of the Work

The Projet d’allaitement du Timiskaming Breastfeeding Project (BF project) has been a nine month project designed and implemented in partnership between the Timiskaming Health Unit and the Centre de santé communautaire du Témiskaming. Project decisions are made by a multi-stakeholder advisory committee. The first phase of the BF project was funded by Timiskaming Best Start and ends December 31, 2011.

In Phase 1 of the project, the following have been accomplished:

  • Social marketing campaigns implemented for three priority populations: Aboriginal women and their supports, Francophone women and their supports, young women and their supports
  • Professional capacity to support breastfeeding in Timiskaming enhanced (accomplished primarily through education and training for service providers)
  • Community model (a framework) for integrated service delivery related to breastfeeding in Timiskaming developed
  • New breastfeeding/baby-friendly environments in Timiskaming established (i.e. spaces with rocking chairs, change tables, privacy)
  • Breastfeeding policies adopted by service providers
  • Breastfeeding surveillance system to measure initiation, duration, and exclusivity for 3 priority populations developed but not yet implemented
  • Development of a Perinatal Network to advise on the BF Project

The Timiskaming Health Unit, on behalf of the Timiskaming Perinatal Network, is interested in a strategic planning/formative evaluation that will guide us into Phase 2 of the BF project. Please note that Timiskaming Health Unit will soon be declaring intent to pursue Baby-Friendly Status and thus these next steps should also work in agreement with the requirements of the Baby Friendly Initiative.

After initial consultation with the evaluation advisory sub-committee, we have confirmed our research question to be: What should stakeholders of the Projet d’allaitement du Timiskaming Breastfeeding Project do next to continue building the project’s momentum?

Specifically, we would like the following questions answered:

  • What steps should community stakeholders take to implement and then evaluate the community model for breastfeeding services in Timiskaming, developed in Phase 1 of the project?
  • What actions could community stakeholders take to support agencies who have developed, or are in the process of developing, breastfeeding policies?
  • What steps should community stakeholders take to implement the breastfeeding surveillance system recommended in Phase 1 of the project?
  • How should community stakeholders continue to build collaborative or integrated services related to breastfeeding?
  • What levels of readiness do stakeholders have and what supports do they require to move towards the next step in this project?

The project logic model is attached in Appendix A.

1.3 Deliverables

The project requires the consultant to:

  • Gather data in a participatory fashion to address the above questions;
  • Analyze and interpret the data;
  • Share the results with the Evaluation Advisory Sub-Committee

 

2.0   Submission of Proposals

2.1 Process

This is an open and competitive process.

Proposals in PDF format should be submitted by 9am Friday, November 4, 2011 to:

Amanda Mongeon

Program Evaluator

Timiskaming Health Unit

mongeona@timiskaminghu.com             

Proposals will be evaluated immediately thereafter.  Candidates may be contacted to arrange interview on Monday November 7 and the selected candidate will be asked to attend an in-person or videoconference meeting with the Evaluation Advisory Sub-Committee on Tuesday, November 8.

2.2 Length/content

Proposals should not exceed 10 pages, single-spaced, 1-inch margins, and 12-point font (excluding references and appendices).

All proposals should include:

  • Executive Summary:  Include an outline of your solution, and time and cost to complete the work. 
  • Product:  Describe how you will ensure the Timiskaming Perinatal Network will have, and be ready to implement, next steps related to the BF project.
  • Project:  Describe your approach, including at least a general narrative work plan outlining resources (yours and ours), phases, timelines, costs, and deliverables.
  • Provide a detailed budget itemizing all costs and reference these specific items in all invoicing. 
  • Appendices:  In addition to any other appendices you choose to add, include client references and client work samples.

3.0   Selection Criteria

Consultant selection will be based on the assessment of four aspects of submissions:

  • The consultant must submit the proposal by 9am, Friday November 4, 2011. Submissions received after the closing date will be deemed not acceptable.
  • Appropriateness to our need and environment
  • Quality of you as a consultant, such as:  your experience with similar projects; your flexibility pertaining to potential shifts in project scope or timelines; integrity; and your process for developing and carrying out the project in a timely manner.
  • Time & Cost:  They must be appropriate and reasonable.  All funds must be spent by December 31, 2011.

·         Organization, clarity, and brevity.  Please do not repeat or paraphrase our RFP.  Be brief and to the point.

4.0 Questions and Inquiries

The prospective bidders may contact the Program Evaluator about this project. The questions should be submitted in writing via e-mail, no later than 9am on Monday, October 31 to:

Amanda Mongeon

Program Evaluator, Timiskaming Health Unit

mongeona@timiskaminghu.com

The goal is to answer each question by 4:30 pm on Tuesday, November 1. The answers to questions will be distributed to all vendors who have informed Amanda Mongeon of their intent to make submissions.


4.0   Appendix A: Project logic model

Logic model