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Request for Proposal: Situational Assessment related to Healthy Eating and Active Living in Timiskaming Health Unit district

Timiskaming, Ontario
Deadline November 4, 2011


Proposal in PDF format should be submitted by noon local time on November 4, 2011

Martha McSherry
Public Health Nurse
Timiskaming Health Unit
421 Shepherdson Road
Timiskaming Shores, ON P0J 1P0
(705) 567-9355 x3261

Agency Overview

The Timiskaming Health Unit provides public health programming mandated by the Ministries of Health and Long Term Care, Health Promotion and Sport, and Child and Youth Services.  These program areas include Chronic Diseases and Injuries, Environmental Health, Infectious Diseases, Family Health, and Emergency Preparedness. The Timiskaming Health Unit also provides services to the community related to addictions and mental health as well as two nursing stations in underserviced areas. Surveillance and assessment as well as research, evaluation, and knowledge exchange underpin each program area.
The agency serves the entire district of Timiskaming but focuses its programs on priority populations who are most affected by a variety of determinants of health.

The Timiskaming Health Unit is a not-for-profit, publically funded health unit governed by The Board of Health. The Board delegates responsibility to deliver the programs to the Medical Officer of Health for the Health Unit.

Project Overview

This project requires the skills of a firm/consultant to complete a Situational Assessment for Healthy Eating and Active Living (HEAL) of the District of Timiskaming including the community of Temagami. The process should involve consulting and engaging our communities including low income, aboriginal and francophone sub-populations as well as youth and older adults/seniors.

The Situational Assessment will examine healthy eating and active living strengths and opportunities in our communities. The Situational Assessment and process is intended to deepen our understanding of healthy eating and active living in relation to the distinct geographic areas that comprise our region.  This includes looking at socio-cultural conditions and broader determinants of health, for the purpose of informing planning decisions and influencing the community response to the decisions.

This Situational Assessment builds upon a broad Community Picture completed in February 2011 which provides information regarding the demographic makeup, health status data and current and recommended initiatives and policies that impact health and well-being across six topics (including HEAL). This work was done under the Ministry of Health Promotion and Sport’s Healthy Communities Ontario Framework – Partnership Stream. Of some 34 public health unit partnerships conducting this work, under tight timelines, numerous areas identified healthy eating and active living as priority policy areas to move forward on.

The Situational Assessment process will explore healthy eating and active living in our communities and attempt to answer key questions  such as:

  • What is the situation?
  • What is making the situation better and what is making it worse?
  • What possible solutions, interventions and actions can we take to deal with the situation?
  • What evidence is available and what is the local readiness to support policies pertaining to:
  • Active transportation and access to/and affordable recreation
  • Access to healthy local food

The Situational Assessment will engage stakeholders, community members, and priority populations including Francophone, youth and seniors in the development and implementation of this assessment.

Project Deliverables

The successful candidate will work with the Timiskaming Health Unit (THU) staff and project Workgroup/Advisory Committee develop and implement a  comprehensive project situational assessment work plan to:

  • Gather data in accordance with community engagement best practices
  • Analyze and interpret data
  • Share results of data analysis and interpretation with THU staff and project Workgroup/Advisory Committee
  • Recommend next steps for effective dissemination of findings to broader stakeholders and public

The result of this project will provide information to all stakeholders and serve be available to the public. The final product shall be the property of the THU and shall not be published or released without the written consent of THU.

Project Timelines

The following timelines are suggested:

Activities //   Anticipated Completion Date

  • Meet with THU staff and Advisory Committee as needed throughout the length of the contract //  Ongoing
  • Finalize project work plan in collaboration with THU staff and project workgroup/Advisory Committee and begin implementation/research phase // November 2011
  • Conduct data gathering using a variety of methods not limited to a literature review, key informant interviews, stakeholder consultations, and focus group conduct // November 2011 – February 2012
  • Complete analysis and interpretation of data gathered // March 2012
  • Share results of data analysis and recommendations for effective dissemination with THU staff and project Advisory partners // April 2012

Submission of Proposals


  • This is an open and competitive process.
  • Proposals in PDF format should be submitted by  noon, local time on Friday, November 4, 2011 to:

Martha McSherry
Public Health Nurse, Timiskaming Health Unit

Proposals will be evaluated immediately thereafter.  Candidates may be contacted to arrange interview on Wednesday, November 9 and the selected candidate will be asked to attend an in-person or videoconference meeting with the THU staff on Friday, November 11.


  • Proposals should not exceed 10 pages, single-spaced, 1-inch margins, and 12-point font (excluding references and appendices).
  • All proposals should include:
    • Executive Summary:  Include an outline of your solution, and time and cost to complete the work.  
    • Product:  Describe how you will ensure the Situational Assessment will deepen our understanding of HEAL strengths and opportunities in our communities.
    • Project:  Describe your approach, including at least a general narrative work plan outlining resources (yours and ours), phases, timelines, costs, and deliverables.
    • Provide a detailed budget itemizing all costs and reference these specific items in all invoicing.
    • Appendices:  In addition to any other appendices you choose to add, include client references and client work samples.

Selection Criteria

Consultant selection will be based on the assessment of four aspects of submissions:

  • The consultant must submit the proposal by 9am, Friday November 4, 2011. Submissions received after the closing date will be deemed not acceptable.
  • Appropriateness to our need and environment
  • Quality of you as a consultant, such as:  your experience with similar projects; your flexibility pertaining to potential shifts in project scope or timelines; integrity; and your process for developing and carrying out the project in a timely manner.
  • Time & Cost:  They must be appropriate and reasonable.  All funds must be spent by March 31, 2012.
  • Organization, clarity, and brevity.  Please do not repeat or paraphrase our RFP.  Be brief and to the point.

Questions and Inquiries

Prospective bidders may contact the project coordinator about this project. Questions should be submitted in writing via e-mail, no later than 9am on Wednesday, November 2 to:

Martha McSherry – Public Health Nurse, Timiskaming Health Unit

The goal is to answer each question by 4:30 pm on Wednesday, November 2. The answers to questions will be distributed to all vendors who have informed Martha McSherry of their intent to make submissions.

The support of the Government of Ontario is acknowledged.