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Project Coordinator – Knowledge Management, Program Training and Consultation Centre

Toronto, Ontario
Deadline December 14, 2011

Reports to: Team Lead, Knowledge Development & Exchange, PTCC and Manager, PTCC
Location: Downtown Toronto Subway location on University Ave
Status: Temporary Full Time (6 months)
No. of Vacancies: One hire
Posting Date: November 30, 2011
Closing Date: December 14, 2011

The Program Training and Consultation Centre (PTCC) is the lead Ontario provincial tobacco control resource centre responsible for developing, implementing and coordinating tobacco control capacity building and knowledge exchange programs and services in support of the Smoke Free Ontario Strategy (SFO). Funded by Public Health Ontario, PTCC is a partnership of Cancer Care Ontario, the University of Waterloo, Region of Waterloo Public Health and Sudbury & District Health Unit. Within Cancer Care Ontario, the PTCC is located within the Prevention and Cancer Control division.

PTCC’s programs are targeted to Ontario tobacco control staff working in local public health agencies, the staff and volunteers of community partner agencies, including community health centres, other NGOs and family health teams.

PTCC helps build the capacity of tobacco control practitioners to deliver effective tobacco control initiatives by offering a variety of carefully designed programs and services, such as
technical assistance, training and resource development
knowledge development and exchange to increase the use of research and practice-based evidence
media relations training and consultation services through the Media Network
referrals to other SFO-funded resource centres

Please see our website for more details:

Position Summary

The Project Coordinator–Knowledge Management position will support PTCC’s evidence-informed activities by planning and executing the development of an online knowledge repository to organize and catalogue existing and new evidence in tobacco control. This repository will support PTCC’s evidence-informed service provision. The Project Coordinator–Knowledge Management position will also consult with staff of other teams within Cancer Care Ontario’s Prevention and Cancer Control division to create a plan for the development of a repository to support other evidence-informed services of the division. The successful candidate will have the demonstrated ability to apply professional standards in knowledge management, cataloguing, documentation and content management. The successful candidate will be an organized, detail oriented individual with excellent time and priority management skills.


The key responsibilities of this position are:

  • Perform environmental scans to determine how other health organizations have completed similar projects and how they manage knowledge to support evidence-informed activities and services
  • Conduct needs assessments with PTCC staff and staff of other teams of the Prevention and Cancer Control division in relation to the development of knowledge repositories
  • Based on findings from environmental scans, needs assessments and technical requirements, develop written project plans to describe how evidentiary resources could be organized and catalogued for PTCC and other teams of the Prevention and Cancer Control division, detail processes for routinizing the uploading of new evidence, incentivizing staff to contribute and use the repositories, and remove out-dated documents
  • Communicate and explain project plans to staff
  • Develop an information repository and knowledge management portal for PTCC to support ongoing and project-based work, which will include some data input (i.e., uploading documents to the repository, applying controlled vocabulary)
  • Train staff on use of the repository
  • Document project activities, including meetings, materials and resources
  • Provide reference support and guidance to colleagues regarding information retrieval strategies and information management tools
  • Coordinate meetings related to development of the repositories


  • A minimum of an undergraduate degree in Information or Library Science, Information Management, Business Administration, Health Sciences, Health Informatics, Health Administration or related field or recognized equivalent is required
  • 2 to 3 years’ experience in knowledge/ information management and cataloguing
  • Demonstrated experience using content management systems (CMS)
  • Experience with the development and documentation of project plans
  • Demonstrated experience in user instruction
  • Advanced ability in conducting literature searches using medical databases and web resources; experience using reference management software
  • Demonstrated experience in administrating or supporting web-related technology
  • Strong technical and analytical abilities with proactive problem solving skills
  • Excellent interpersonal, verbal and written communication skills
  • Ability to work independently and effectively in a team environment
  • Ability to multitask and prioritize assignments to meet timelines
  • Demonstrated ability to work under direction of senior staff, but with minimal supervision (self-starter)
  • Assets include knowledge of cancer prevention, health promotion, tobacco control and cancer screening in Ontario; some knowledge of html; experience with SharePoint; knowledge and experience with controlled vocabulary and taxonomy

More about Cancer Care Ontario:

Cancer Care Ontario (CCO) -- an Ontario government agency -- drives quality and continuous improvement in disease prevention and screening, the delivery of care and the patient experience, for cancer, chronic kidney disease and access to care for key health services.
Known for its innovation and results driven approaches, CCO leads multi-year system planning, contracts for services with hospitals and providers, develops and deploys information systems, establishes guidelines and standards and tracks performance targets to ensure system-wide improvements in cancer, chronic kidney disease and access to care.

Our website is at:

Apply online at

Resume Format:

If you elect to apply, please prepare a basic, text-based version of your resume to paste into the text resume application box. Then, near the end of the application process, even after clicking on ‘Submit’, you will be invited to attach up to three separate files to your application. Please make one of these attached files your formatted resume in either a .doc, .rtf, or .pdf format.