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RFP--Program Evaluation for the Halton Fresh Food Box

Burlington, Ontario
Deadline January 13, 2012


Good food box programs address food access and food insecurity issues. The Halton Good Food Box Steering Committee has established this program in Halton based on the guiding principles of Toronto's FoodShare program.  Fresh fruits and vegetables are purchased as much as possible from local farmers using a bulk-buying system, which ensures that the box costs less than the same food purchased at a low cost grocery store.

The program has been operating since November 2004, starting with 162 boxes packed in Burlington.  By November 2011, the program distributed 783 boxes through 32 neighbourhood drop sites across Burlington, Oakville, Milton, Georgetown and Acton.

Scope of the Project

The Halton Fresh Food Box was evaluated after its first year of operation. Given the growth of the program and the continuously changing community landscape the program is once again ready for evaluation.
The goal of the evaluation is to provide clear guidance for core program functions, which in turn will guide the program into the next three to five years. The evaluation process needs to include an environmental scan that details information about target populations, potential partnerships, and Halton food system developments. The methodology should have both qualitative and quantitative elements getting at the programs impact related to the local economy, program target populations, neighbourhood development, farmers and other food suppliers, volunteers, and partnerships. In addition to providing information on which to base program changes and adjustments the evaluation products need to be innovative and visual (e.g. network analysis, mapping, video), helping to paint a graphic picture of the program and its impact that can be used to market the program throughout the region and to existing and potential funders.

Key Evaluation Questions

  • What has been the impact of the HHFB over the past 5 years on HFFB members/target populations, neighbourhoods food producers and suppliers, volunteers, partners and the local economy? Who has it reached and what if anything has changed?
  • What are the key values of the program that need to be nurtured and protected? What needs to change and why?
  • What makes a neighbourhood ready to embrace the program? What are the challenges?
  • What new directions and partnership should the program pursue in an emerging food system?

Project Expectations

  • An environmental scan
  • Creative evaluation methodology that
    • engages a variety of stakeholders
    • generates a picture  of the programs impact that can be used in print, electronically and through social media
  • A final report that details the project impact and makes recommendations to guide the project through the next three to five years
  • Consistent communication with the project manager and Board.

Consultant Qualifications

  • Ability to tie program evaluation to community engagement processes
  • Experience with both qualitative and quantitative research methodology
  • Cooperative style and ability to work with a Board
  • Understanding of food systems, community food security, poverty, newcomer and seniors issues

Submission Requirements

All applicants are asked to submit a 3-5 page proposal that detail consultant qualification, a work plan, methodology and budget for the project. Attachments should include a sample of previous related work, resume/CV and three references.

Time Line

  • Project Action Items  //  Timing
  • RFP posted  //  December 15, 2011
  • Closing date for submissions  //   January 13, 2012
  • Selection of the Consultant  //  January 20, 2012
  • Progress Check in with Program Coordinator  //  Monthly
  • Report to the Board  //  June 15, 2012
  • Final Report completed and approved  //  July 6, 2012

Total budget for the project:  $10,000, including HST

Please direct all Submissions to:

Brenda Moher
Fresh Food Box Manager
St. Christopher’s Anglican Church 

662 Guelph Line 

Burlington, Ontario L7R 3M8