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RFP--Community Gardens Policy Initiative, Halton Food Council

Halton Region, Ontario
Deadline October 15, 2012

The Halton Food Council formed in 2009 with its first meeting of members occurring in November. Its Vision is that Halton will be a place where:all residents have access to adequate, affordable , safe, nutritious, and culturally-acceptable food;

  • there is a sustainable food system (e.g. local foods are available and promoted, local agricultural lands and farmers are protected and supported, urban agriculture is encouraged, and food has been produced and distributed in an environmentally acceptable way);
  • food is an important part of our heritage and culture.

In 2011, The Halton Food Council engaged the community in its first priority setting process.  As a result one of the following priorities has been identified:

Work with the Halton community to enhance the expansion of community gardening in Halton region.

A workgroup comprised of people from Halton region that have experience and interest in community gardening was established to oversee the work plan for this priority.

An application has been submitted to the Ministry of Health and Long Term Care’s Healthy Communities Fund Partnership Stream funding envelope via Halton Public Health. The funding is being sought to hire a consultant to carry out the Community Garden Policy Initiative part of the work of this workgroup.

Project Overview

The objective of this project will be to conduct a review of the literature and a scan of policies, by-laws, and regulation that are supportive of or a hindrance to the establishment of community gardens in other municipalities in Ontario external to Halton.

After these are identified, the consultant will collect, examine and analyse information from municipal staff to ascertain the status of those policies, by-laws and regulations at Halton’s municipalities; Burlington, Halton Hills, Milton and Oakville.

Finally the consultant will make recommendations to the Halton Food Council for policy, by-law and regulation changes for each of the municipalities in Halton taking into consideration legal implications for the municipalities.

The consultant will be required to present to the workgroup for review of results at each phase of this Initiative.

Required Deliverables

  • First Summary report - of findings from external scan outlining key areas for policy, by-law, regulation development.
  • Second Summary report – of the current status of the by-laws, regulations, and policies for each of the key areas for each of the local municipalities.
  • Final report of policy, by-law and regulation recommendations by municipality.
  • Three presentations to the Community Garden Workgroup. One for each Report listed above.

Skills Required

  • Advanced research skills
  • Demonstrated policy development experience
  • Demonstrated familiarity with the complexity of municipal by-law systems
  • Demonstrated analytical, critical thinking and synthesis skills
  • Data collection tool development
  • Demonstrated experience in writing succinct reports.
  • Excellent communication skills, both written and verbal
  • Knowledge of community gardening desirable
  • Familiarity with the Halton context desirable

Submission Requirements

The proposal must include:

  • All project activities, deliverables and timelines, and budget
  • Proposal to include details of how the Community Garden Workgroup will be kept up to date
  • Proposal should not exceed 5 pages
  • Curriculum vitae and cover letter outlining related project experience
  • References
  • Samples of previous policy development work which you have written
  • Deadline for submission – October 15, 2012 5 p.m. EST by email to contact listed below.

Selection Process

Each short listed candidate must be prepared to discuss the project in an interview with the Selection Committee. During the interview, each candidate will be allotted thirty minutes to present their proposal followed by a thirty minute question period where members of the Selection Committee will clarify points from the interview. Please note that only candidates that are selected for an interview will be contacted.

  • One hour interview to review proposal week of October 22nd.
  • Start date November 1st (pending funding approval)
  • End date March 28, 2013

Assumptions and Restrictions

The successful candidate will be required to show proof of HST number.

The successful candidate will be required to provide their own transportation.

The successful candidate will be required to sign a confidentiality agreement and disclose any conflict of interest in this project.

At the end of the contract all data collected becomes the property of, and will be transferred to the Halton Region Health Department.


Pending approval, funding will be provided by the Ministry of Health and Long Term Care: Healthy Communities Fund Partnership Stream through the Region of Halton Public Health as host agency. As host agency Halton Region is accountable to the Ministry of Health and Long Term Care for the use of provincial funds for the Health Communities Fund Partnership and for the monitoring and reporting of the allocated funds.

Quotations should not exceed $17,300 all taxes and expenses included.

Contact Information

Lynn Garrison MHSc, RD
Public Health Nutritionist
Chronic Disease Prevention
Halton Region Health Department
1151 Bronte Road
Oakville, Ontario L6M 3L1

Tel: 905-825-6000 ext. 7313
Toll Free: 1-866-442-5866
TTY: 905-827-9833
Fax: 905-825-8588