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Research Assistant II, Well Living House, Centre for Research on Inner City Health, St. Michael’s Hospital

Toronto, Ontario
Deadline May 5, 2015

Competition #: 753456
Job Title: Research Assistant II
Department: Center for Research on ICH
Job Category: Research
Employment Status: Full-Time Temporary
Posted Date: April 22, 2015
Closing Date: May 05, 2015
Salary Range: $21.87 - $27.33 per hour

The Well Living House (WLH) at the Centre for Research on Inner City Health (CRICH) at St. Michael’s Hospital is an action research centre that’s focused on Indigenous infant, child and family health and well being.  At its heart is an aspiration to be a place where Indigenous people can come together to gather, understand, link and share best knowledge about happy and healthy child, family and community living.

The centre is built from a foundation of almost two decades of collaborative work between Indigenous health researchers, front line health practitioners and Indigenous community grandparents.

The long-term vision of the Well Living House is that every Indigenous infant will be born into a context that promotes health and well being – at the individual, family and community levels.

We plan to achieve this vision by improving health policies, services and programs through knowledge work: conducting research, building knowledge networks, and providing training.

In all that we do, the Well Living House is committed to using and protecting our Indigenous knowledge, languages and ways of working.

An ideal candidate for this position will be someone who is detailed oriented; an efficient time/task/schedule manager; has superior organizational skills; comfortable working in a faced paced research environment and demonstrates excellent communication in both academic research and indigenous community settings. WLH is looking for someone who is able to work with the direction of the Director and provide extended support to the larger activities of the WLH team. Additionally, we are looking for someone who is cheerful, approachable and diligent in this role.

Roles and Responsibilities:

  • Assistant/Communication support for WLH Director
  • Liaise with WLH Director and team to ensure the successful and timely completion of WLH tasks
  • Act as a first point of contact for phone calls and emails directed to the Director
  • Maintain and update existing filing systems (electronic and hardcopy)
  • Manage calendars, schedules and email inbox of Director
  • Manage and coordinate: room bookings for meetings,  document meeting minutes, meeting reminders and follow ups
  • Maintain and organize office space of Director
  • Process Expense claims of Director
  • General Administrative and Clerical support for Well Living Health Team:
  • Record and forward minutes of WLH Team and Grandparent Council meetings
  • Assist with Annual fundraiser
  • Basic Clerical functions: open and send of mail, make photocopies, phone messages, fax documents, contact clients, create new documents and templates in Word/Excel, proofread official documents
  • Update WLH project budgets
  • Process invoices, and project expense claims
  • Liaise with numerous units and project stakeholders such as those within St. Michael’s Hospital,  Universities, research partners, and community partners

Research Activities:

  • Support literature searches
  • Interview, collection, and transcription of study related data
  • Coordinate and participate in monthly WLH team meetings, including Council of Grandparent meetings
  • Special Projects (within the scope of role) as assigned by Director

Qualifications:

  • College certificate or undergraduate degree in a relevant field
  • 1 year experience (work/voluntary)within a Communications and/or Receptionist and/or Admin Assistant role
  • 1 year experience working within a health research or service environment setting
  • At least 1 year work or lived experience in an Aboriginal organizational or family setting
  • Demonstrated ability to conduct literature searches, reference and submit publications
  • Proficient computer skills (Word, Excel, Outlook, SKYPE, E-calendars)
  • Ability to contribute to a culturally secure Aboriginal health research environment
  • Experience working within a work plan based environment
  • Experience working independently and as a part of a dynamic team
  • Experience in financial tracking and monitoring
  • Proficient in file management and archiving
  • Interest and commitment to engaging Aboriginal research methods and community-based research
  • Experience in a clerical environment
  • Excellent communication (verbal/written) and team oriented interpersonal skills
  • Excellent attention to detail and proven ability to learn new skills
  • Excellent organizational skills to manage multiple tasks in a timely manner and flexibility to adapt to a changing workload
  • Candidate must be flexible to travel within the city limits and work beyond the job description at times as work demands

For more information or to apply please visit http://www.recruitingsite.com/csbsites/stmichaels/JobDescription.asp?Job....