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Bilingual Project Coordinator (Site Coordinator), Propel Centre for Population Health, University of Waterloo

Waterloo, Ontario
This position is filled. Applications are no longer being accepted.

Job Identification

Position Title:  Bilingual Project Coordinator (Site Coordinator)
Duration: January 2016-May 2017
Project: Implementation of the 2016/2017 Canadian Student Tobacco, Alcohol and Drugs Survey (CSTADS)

Full-Time, 17 month contract
35 hrs/week
Salary Range: Salary commensurate with education and experience

Job Summary

The Site Coordinator will be primarily responsible for coordinating the implementation of the 2016/2017 CSTADS in school boards and schools in the province of Ontario.  The Site Coordinator is responsible for all communication with the school boards and schools, and is responsible for completing school board recruitment applications and preparing school recruitment packages.  The Site Coordinator is responsible for subsequent telephone contact with schools, to answer questions and to discuss the finer points of the project with school administrators in order to secure schools’ participation in the project. Visits to schools to follow-up on school recruitment may also be required. Once schools are recruited, the Site Coordinator is responsible for data collection scheduling and coordinating the implementation of data collection activities in all recruited schools.  The Site Coordinator works closely with a Data Collector(s) to implement the school data collections and will be supervised by the Provincial Implementation Coordinator at the University of Waterloo.  The Site Coordinator will also be required to attend a 2-day training session for all provincial Site Coordinators at the University of Waterloo.

Organization Status

The Site Coordinator will:

  • Report to the Provincial Co-Investigator and the Provincial Implementation Coordinator on all issues related to the implementation of the CSTADS project
  • Oversee Data Collector(s) staff to implement school data collections in recruited schools
  • Attend weekly meetings with the CSTADS team to report on recruitment progress and to discuss issues with project implementation in the province of Ontario


  • CSTADS is a Health Canada sponsored survey of students in grades 6 through 12 to be administered biennially.  Since 2004, CSTADS has been implemented by the University of Waterloo and a consortium of university and non-governmental organizations across the country.  CSTADS is a classroom-based survey of a representative sample of schools in all 10 Canadian provinces.  CSTADS provides national data on smoking prevalence rates, purchasing behaviour, alcohol and drug prevalence rates, school connectedness, mental health and bullying.  Participating schools receive an honorarium and a customized school health profile.

Key Accountabilities

  • Assist in preparing for and attend a 2-day training session at the University of Waterloo in August 2016 (dates TBD)
  • Complete school board recruitment/ethics applications, according to project protocols and under tight timelines
  • Recruit schools according to project protocols and timelines
  • Create and foster positive relationships with school administrators and staff
  • Arrange and prepare for data collections at each school according to project protocols
  • Implement data collections
  • Ensure that protocols are followed by others on school data collection days, and be available to address any issues that might arise
  • Complete a data collection summary after each school data collection
  • Communicate all problems or concerns to the Provincial Implementation Coordinator and the Provincial Co-Investigator
  • Use the Online Survey Implementation System to record all school communication and track procedures and progress
  • Assist CSTADS leaders in additional project tasks, as required


Education:  University Degree, or equivalent in health promotion, social sciences, or education, preferably with courses and/or experience in research design, implementation, and methods.  

Experience:  Experience in conducting quantitative and qualitative research and collecting data an asset. Familiarity with adolescent health behaviour and experience or knowledge of the Ontario school system is an asset. Ability to communicate in English and French.

Skills and Abilities:

  • Has demonstrated abilities leading and/or working on research projects
  • Understands the basic principles of conducting social science research
  • Is a “big picture” thinker and is able to relate to higher levels of project processes and the impact on day to day operations
  • Has strong writing skills and in-person and over-the-phone oral communication skills in both English and French
  • Is comfortable working within an online system to coordinate and implement the project
  • Works independently and is able to follow detailed protocols, with minimal supervision
  • Manages time effectively and has good organization skills
  • Has the ability to supervise staff and work in a team-environment
  • Demonstrates a thorough understanding of the administrative operations/requirements of the provincial institution to facilitate efficient day to day operations
  • Enjoys problem-solving to reach effective solutions
  • Seeks direction when appropriate
  • Has a valid driver’s license
  • Must be eligible to work in a school setting (i.e. must be eligible to obtain a successful police background/criminal-record check)

Please submit resume to Wendy Cressman Zehr at