Back to top

Program Administrative Assistant, Vaccine Preventable Diseases Program, North Bay Parry Sound District Health Unit

North Bay, Ontario
Deadline January 18, 2016

JOB #2015/037

Position: Program Administrative Assistant - OPSEU – Vaccine Preventable Diseases Program

Hours of Work: Temporary – Full-Time – 35 Hours Per Week (1.00 FTE)
Effective: As soon as possible to December 9, 2016 (Subject to Change)

Location: Main Office – North Bay

Additional Info: Leave of Absence

Position Summary:

As a member of the multi-disciplinary team, the incumbent will provide administrative support to the Vaccine Preventable Diseases Program which will include interacting with clients during in-house clinics, community and school based clinics, scheduling appointments, data entry, filing and providing coverage at reception as required.


Education, Experience, Knowledge, Skills & Abilities:

  • 2 year diploma from community college in Office Administration or a combination of education and work experience considered equivalent
  • Minimum of 2 years recent related experience
  • Experience in scheduling clients for a variety of clinical procedures
  • Excellent organizational, problem-solving, and interpersonal communication skills
  • Advanced audio-visual technological skills (interactive boards, videoconferencing and teleconferencing)
  • Demonstrated ability to interact with clients and customers in a respectful, empathetic and professional manner
  • Advanced computer skills with demonstrated proficiency in the use of MS office products (Word, Excel, PowerPoint, Publisher and Access). Please Note: Formal proficiency tests will be done to evaluate proficiency level in Microsoft Word and Excel
  • Familiarity with the use of databases as well as Ministry of Health reporting and billing databases is also required
  • Excellent keyboarding skills
  • Ability to function independently and/or in a team environment
  • Demonstrated ability to manage diverse priorities and coordinate multiple assignments to ensure program timelines and objectives are met
  • Reliable, self-motivated and able to flex work hours, including some weekends and evenings to support community clinics and program needs
  • May be required to travel within North Bay Parry Sound District Health Unit’s jurisdiction

As a condition of employment, the successful candidate will be required to provide a Criminal Reference Check including the Vulnerable Sector Check: recent, within four (4) months at their expense and will be required to comply with the Health Unit’s immunization policies. Applicants requiring accommodation for the interview are asked to make such requests when contacted for an interview.

Hourly Rate: Minimum $24.43 to Maximum $27.50 (plus 4% vacation pay and 4% public holiday pay)
Closing Date: January 18, 2016 at 4:00 p.m.

Application Process:

If you wish to be considered for this position, please forward your resume, cover letter and proof of education required for this position to the attention of:

Wendy Moore, Human Resources Assistant Attention: Job Posting #2015/037
North Bay Parry Sound District Health Unit, 681 Commercial Street, North Bay, ON P1B 4E7 or Email:

Once posting is closed, please refer to website for status of job posting

The Health Unit is an Equal Opportunity Employer