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Request for Proposals--Project Research Consultant, Scoping Review, Locally Driven Collaborative Research Project: Making fall prevention ‘everyone's business’--active partnering to prevent falls among older adults, Eastern Ontario Health Unit

Cornwall, Ontario
Deadline March 11, 2016

Project Summary:

Falling among the older adult population has been identified as a top health priority by the Ontario Ministry of Health and Long Term Care (MOHLTC, 2013a). While a significant public health issue, falls among older adults are complex and require the coordinated efforts of multiple agencies, organizations and stakeholders. Consistent with the Ontario Public Health Standards, both partnership and collaboration are foundational principles that guide Public Health to “work, collaborate and engage” with community partners to address falls across the lifespan (MOHLTC, 2008). These principles promote collaborative efforts between Public Health professionals and community partners to find solutions to complex problems through community change. Ontario’s Public Health leaders have acknowledged the key role of local Public Health agencies in engaging diverse stakeholders and issued a call for multi-sectoral collaboration to address falls more effectively (MOHLTC, 2013b).

Findings from two previous locally driven collaborative projects (LDCPs) have created an initial understanding of how community partners have been engaged in fall prevention as well as the practices used by select public health professionals in Ontario public health units to collaborate with community partners in successful fall prevention initiatives. The aim of this project is to build on the findings and gaps of the first two LDCPs by identifying theoretical frameworks that illustrate the process of mobilizing community partners to address health promotion or injury prevention issues. While there are many models of community mobilization that have been applied to health issues, they have yet to be assessed for their applicability and transferability to the work that Ontario public health units do related to fall prevention among community-dwelling older adults.

Purpose of study:
A scoping review of the literature will be conducted to identify the range of community mobilization models and frameworks, and their applicability and transferability to the Ontario PHU context.  The findings will be used to provide recommendations on frameworks that are applicable and transferable to Ontario’s PHU context for mobilizing community partners to prevent falls among community dwelling older adults (aged 65 and older).

Research question: What theoretical frameworks exist that illustrate the process of community mobilization when addressing a health promotion or injury prevention issue?


  1. Identify theoretical frameworks for mobilizing community partners related to health promotion and injury prevention in the academic and grey literature.
  2. Assess the applicability and transferability of the identified frameworks to the work that public health units do in mobilization to prevent falls among community dwelling older adults aged 65 and older.

The appointed candidate will be working with the co-leads of the project as well as a team of public health professionals, academic researchers and graduate students to perform a scoping review. With the team, the research consultant will be required to support the team in meeting the milestones and deliverables listed below:

The milestones and deliverables outlined in the proposal are as follows:

Key Milestones and Deliverables:

Milestone 1: Work with the project team to finalize the scoping review protocol
Start Date: March 15  2016                                               
Completion Date: May 31, 2016

Milestone 2: Work with the project team to finalize the study selection.
Description Activity:

  1. Work with Trent University Librarian to implement search strategy (Step 1-3 in Arksey & O’Malley framework)
  2. Develop RefWorks library for article review and documentation
  3. Implement first screen of articles (titles and abstracts)
  4. Implement second screen of articles (full-text)
  5. Final selection of studies to be included complete

Start Date: June 1, 2016
Completion Date: August 15, 2016

Milestone 3: Data extraction completed  
Description Activity:

  1. Data extraction tool refined and finalized
  2. Data from all included articles extracted
  3. Excel table illustrating the findings in order for team to engage in a collaborative analysis finalized and sent out to team by consultant.

Start Date: August 16, 2016
Completion Date: September 30, 2016

Milestone 4: Collate and summarize results collated and summarized
Description of Activity:

  1. Consultant to collate and summarize the results for the team
  2. Team meeting in October 2016 to enable for the team to take a first look at collated data

Start Date: October 1, 2016
Completion Date: October 31, 2016

Milestone 5: Applicability and transferability of frameworks assessed

  1. Team meeting in January 2017 to discuss applicability and transferability of selected few framework(s)
  2. Identify recommended framework(s)
  3. Discuss next steps for project and phase 2

Start Date: November 1, 2016
Completion Date: January 31, 2017

Milestone 6: Prepare Knowledge Exchange Activities (January 2017 – February 2017)
1)  Draft research brief and assist in manuscript preparation
2)  Submit potential abstract for conference presentation
Deliverable: Research brief, complete draft of manuscript to be submitted to a peer-reviewed journal, and conference abstract
Start Date: January 1, 2017
Completion Date: February 28, 2017           

Scope of Work:

  • Work collaboratively with the LDCP Team throughout the research project.
  • Take direction from the LDCP Team and report on and complete work as requested by the team members as outlined in the milestones and deliverables section above.
  • Develop scoping review protocol with LDCP team members
  • Lead the implementation of the scoping review protocol, in collaboration with the LDCP team, including screening articles, refining the data extraction tool and extracting data, analyzing and synthesizing results.
  • Work collaboratively with the LDCP team to assess the applicability and transferability of the identified frameworks to Ontario’s PHU context.
  • Participate in bi-monthly (twice/month) meetings with the LDCP Team and periodically meet with the LDCP team member(s) and students involved in the scoping review.
  • Provide multiple drafts of key documents / reports for review and input by the LDCP Team members and subsequent edits as required.
  • With the LDCP Team, present findings to multiple audiences, including PHO
  • Assist in manuscript preparation and conference abstracts
  • Travel to Toronto or other destinations for meetings and knowledge exchange is required.

The LDCP Team will provide the following:

  • Direction through all phases of the project.
  • The administration and management of funds (responsibility of EOHU, the financial lead of this LDCP project).
  • The submission of interim and final reports to Public Health Ontario (PHO) to meet reporting requirements.
  • Range of remuneration to the Research Consultant of $25,000 to $38,000 from March 15, 2016 to February 28, 2017 including time availability and cost per day (including HST). Travel mileage and/or expenses, conference fees, data collection and analysis software as well as referencing software will also be compensated.

Successful candidates will have demonstrated experience in the following areas:

  • Has sound knowledge and experience in conducting Scoping Reviews
  • Masters or PHD degree in a relevant field as a minimum educational requirement.
  • Successful collaboration with a variety of stakeholders on an applied research project.

In addition, the successful candidate will be highly proficient in the following:

  • Communication skills (oral, active listening and written).
  • Can work both independently and within a group environment
  • Project management skills
  • Time management skills

The successful candidate will be expected to use a home office (or their own business and/or academic office) for this project.  This office must include access to long distance calls, internet-based work, faxing (or scanning).

Required content for proposal:

  • The response to this RFP must be received by email to the individual identified on page 1 of this RFP no later than March 11th 2016.
  • A letter of interest.
  • A résumé or CV outlining education and experience relevant to this study.
  • Names and contact information for three references who can be contacted regarding experience relevant to this study.
  • Report from previous scoping reviews written by the applicant.

The proposal will be evaluated based on the content in the following areas:

  • Overview – The consultant’s experiences and qualifications to fulfill the requirements of the RFP.
  • The provision of the required content for the RFP – Letter of interest, résumé or CV, samples of past work.
  • References – Current and/or former clients

Thank you for your interest in this project.

RFP Issue Date: February 16
RFP Due Date: March 11, 2016

Submittal Location: Eastern Ontario Health Unit (EOHU)
Email completed proposal to:

Late proposals will not be accepted.