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Office Administrator (AA1/07N), The Health Communication Unit, Centre for Health Promotion, Faculty of Medicine

Posting Date: May 23, 2001

Closing Date: June 15,2001 (No late applications will be considered.)

Hiring Rate: $33,056 with annual step progression to maximum of $42,238

Type of Appointment: Grant - Term

Position Summary:

Under the supervision of The Health Communication Unit Manager, the Office Administrator provides/coordinates office support for 4 Unit staff and outside consultants working on various provincially and federally funded health promotion/health communication projects. Duties include coordination, negotiation and planning for workshops and consultations including selecting, scheduling and contracting facilitators, liaising with hotel and host agencies/clients, ensuring timely delivery and preparation of professionally produced workshop and consultation support materials (e.g., name tags, workbooks, source books and publicity materials), managing databases related to same. Preparing and monitoring budgets, workplans and reports for the approval of the manager and funder; accountable for management of budget related to provision of services as outlined above (e.g., guest facilitator budget, consultation travel budget) the design, production and distribution of internal and external print and electronic documents as necessary, including website, reports, proposals, posters, flyers, meeting minutes, correspondence, faxes, memos. The Incumbent is the first contact within the unit for clients, colleagues and general public re: THCU and its activities. Receives visitors, phone calls, messages. Distributes mail, faxes and courier packages and is also responsible for the maintenance of the office environment (provisioning of supplies and equipment and troubleshooting space and equipment problems).

Minimum Qualifications

Education: Post secondary education preferred, or combination of education and experience.

Experience: At least three years experience, preferably in the University, and good general knowledge of the fields of health promotion and health communication.

Manual Skills: Typing 60 wpm. Advanced knowledge of (and/or demonstrated ability to learn) WordPerfect, Word, PageMaker, Powerpoint, Access, Netscape Communicator, FrontPage.

Other: Thorough knowledge of office procedures in small project-oriented office; excellent written and oral communication skills; accuracy; ability to exercise tact, diplomacy, discretion, and sound judgment; organizational ability; demonstrated flexibility and initiative; creativity.

Please apply to:

Emma Scully/ Donna Deak

Faculty of Medicine, Human Resources Services

1 King's College Circle, University of Toronto

Toronto, Ontario

Fax: 978-6746

Job Posting: 674

University of Toronto employees are required to supply their personnel numbers with their application.

The University of Toronto thanks all applicants for their interest, however, only those applicants considered for a job posting will be contacted.

A University of Toronto United Steelworkers of America (USWA) Job Posting. The University of Toronto is strongly committed to diversity within its community. The University especially welcomes applications from visible minority group members, women, Aboriginal persons, persons with disabilities, and others who may contribute to further diversification of ideas.