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Administrative Assistant, Best Start and the Ontario Prevention Clearinghouse


Closing Date: Wednesday March 12, 2003

Start Date: end of April 2003



The Ontario Prevention Clearinghouse (OPC) is a health promotion and prevention agency providing information, education, consultation and networking services in French and English province-wide. Best Start: Ontario's Maternal, Newborn and Early Child Development Resource Centre is a key program of OPC. Please see our websites for more information (http://www.opc.on.ca and http://www.beststart.org).



The successful applicant will provide administrative support to the Best Start team and contribute to the administrative team at OPC. This is a part-time (two days per week), permanent position.



Responsibilities

* Coordinate and support administrative activities within the team (e.g., reports, workplans, electronic newsletters)

* Coordinate various internal meetings, including logistics and minutes when requested

* Coordinate assigned components of websites, including maintenance, monitoring, updating and improvement

* Coordinate and/or support resource and promotional material development, including liaison with researchers, writers, designers, translators, printers and other vendors

* Coordinate and/or support inventory monitoring and maintenance of resource materials

* Coordinate and/or support management of resource holdings

* Coordinate and/or support assigned databases, including maintenance, monitoring, updating and improvement

* Interact with clients (respond to general inquiries, some reception)

* Prepare cheque requisitions

* General administrative functions (photocopy, file, fax, travel arrangements, etc.)



Qualifications

* Excellent oral and written proficiency in English and French

* Community college certificate or equivalent experience plus clerical/technical experience

* Minimum three years experience in an administrative capacity, preferably in a non-profit, health promotion or social service environment

* Excellent word processing, spreadsheet, database and computer skills (e.g., Word, Excel, Access)

* Strong data-entry skills and experience in maintaining databases

* Strong administrative and organizational skills, with a high degree of attention to detail and the ability to work with multiple projects and demands simultaneously

* Excellent communication and creative problem-solving skills and the ability to work both independently and as an integral member of a team

* Strong computer networking skills an asset



Please submit a letter of interest and resume in confidence by Wednesday, March 12, 2003, at 5:00 p.m. to



Manager, Best Start

c/o Ontario Prevention Clearinghouse

180 Dundas Street West, Suite 1900

Toronto, Ontario M5G 1Z8

Fax: (416) 408-2122

beststart@beststart.org



We thank all applicants for their interest. Only those selected for an interview will be contacted. OPC is an equal opportunity employer.