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Resource Collections/Library Assistant, Summer Student, Ontario Prevention Clearinghouse

* Please note that the closing date has been extended to June 7 *

The Ontario Prevention Clearinghouse (OPC) is a 19-year-old prevention and health promotion agency providing information, education, consultation, and networking services in French and English province wide. OPC is seeking a student to update and organize our extensive (but older) English and French-language resource collections/library of journals, articles, reports, books, and more related to health promotion and maternal and newborn health in Ontario.
The resources collections include the existing in-house resources of two programs, online health promotion databases managed by OPC (for example, and health promotion resources held by staff and partner agencies.

The student will report to a health promotion consultant and work with content specialists. The successful student will gain valuable experience in information retrieval and organization, document management, and team work within OPC and between multiple organizations.

35 hours per week, June 14-August 27, 2004

Pay: $10 an hour


* Must be a full-time student returning to full-time studies in the fall of 2004

* Must be between 15 and 30 years of age on the first day of employment

* Must not be attending full-time classes or be employed in any other full-time (over 30 hours) position while carrying out this job

* Must be legally entitled to work in Ontario

Job responsibilities

* Work with assigned OPC staff to refine the concept of, and project workplan for, review of the French and English resource collections. This will involve defining priority content areas, proposed time lines, setting up a checklist for reviewing current resources, etc.

* List and categorize all resources (reports, books, journals, guides etc.) held by individual staff

* Identify resources for deletion or archiving, using a set of criteria developed by the staff.

* Catalogue and maintain existing documents and resources (scanning documents, compiling resource lists, reviewing and preparing, posting on the Intranet).

* Participate in small workgroup to make recommendations for new resource collection/library systems and, depending upon student skill sets, prepare changes.

* Undertake other administrative duties as required.


* University or college programs in library science, library technician, information sciences, health informatics, or other health field with information experience

* Knowledge about the nature, organization, storage, and retrieval of information, resources, and users as well as administration and management of information resources and services

* Demonstrated reliability, ability to work semi-independently, team experience

* Preference will be given to fluently bilingual applicants able to support library development in both official languages

* Volunteer or work experience in health promotion, or prevention services is an asset

This position is contingent on funding.

Interested candidates should send in a resume and cover letter detailing relevant qualifications, eligibility, and experience to reach OPC by 5.00 p.m. on Monday June 7, 2004.

By email to with Subject: Resource Collections Assistant

By fax to (416) 408-2122

By post to 180 Dundas Street West, Suite 1900, Toronto, Ontario, M5G 1Z8

No telephone calls, please. We thank all applicants but only those under consideration will be contacted.

For more information about OPC, visit OPC is committed to the principles of employment equity and encourages applications from all qualified individuals.