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Programs Secretary, Four Villages Community Health Centre

0.4 FTE
Contract for 12 months

The Four Villages Community Health Centre provides high quality, accessible primary health care and community programs. It is located in the Bloor-Keele area of west Toronto, and funded by the Ontario Ministry of Health and Long-Term Care.  Four Villages' mandate is to promote increased access to health and wellness for the communities within the service area in the context of the broader determinants of health.  A wide range of programs as well as our clinical, general health and social services, are primarily aimed at seniors, families with young children, youth and newcomers. Staff collaborate in an interdisciplinary team environment; the focus is on the client and capacity building.  We are currently seeking a program secretary with strong interpersonal skills to join our dynamic team.

Responsibilities
Perform administrative, programmatic, corporate and data management support functions as directed.  May include:

  • maintains program resources, equipment and supplies
  • maintains program communications systems (health education displays, information boards, mailing lists, etc), and assists with program promotions and  communication campaigns;
  • assists in the outreach and promotion of community programs;
  • assists in the coordination and organizing of community events and meetings as directed;
  • provides secretarial support to the volunteer program as required;
  • assists with shopping for programs;
  • oversees and coordinates cleaning of program equipment;
  • maintains program administrative systems
  • works during both regular and extended hours of operation in main office and off-site locations as needed

Qualifications

  • college diploma in related secretarial programs or combination of education and relevant work experience;
  • three years relevant experience in a community setting;
  • commitment to working with Four Villages' priority populations;
  • excellent knowledge of computer software including word processing, spreadsheet and desktop publishing;
  • excellent keyboarding skills and the ability to type at least 60 words per minute;
  • demonstrated ability to work effectively in an interdisciplinary team environment, as well as ability to take initiative and work independently;
  • excellent communication, decision-making, problem solving, conflict management and time management skills;
  • excellent organizations skills and demonstrated ability to work under pressure;
  • excellent interpersonal skills;
  • second language, relevant to catchment area populations, is an asset.

Hours of work: 14 hours per week
Salary: Prorated salary range of $33,637-40,527 plus payment in lieu of benefits
Application Deadline: Thursday, April 19, 2007

Interested candidates should mail or fax a resume along with a cover letter to:

Program Director
The Four Villages Community Health Centre
1700 Bloor Street West
Toronto, ON  M6P 4C3
Fax: (416) 604-3367

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.  The Four Villages Community Health Centre is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve.