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Administrative Assistant for Resource Materials, Summer Student, Ontario Prevention Clearinghouse

Closing Date: Thursday June 7, 2007 at 5:00 pm
Contract Dates: June 11 until August 17, 2007 (10 weeks at 35 hours/week)
Location: Toronto
Salary: This is a full time contract at $10.00 per hour (negotiable).

The Ontario Prevention Clearinghouse (OPC) is a 21-year-old bilingual non-profit information and resource service for prevention and health promotion practitioners. OPC has five programs: general health promotion, maternal and child health, a collaboration of 22 health promotion organizations, a provincial stroke prevention initiative and national health promotion online information. OPC uses electronic and print collections to serve their clients (visit

The student will develop judgment in managing and prioritizing one's own workflow, projects and tasks.   Develop ability to work with multiple projects and demands simultaneously.  Gain familiarity with the not-for-profit sector.  Gain research, organizational and administrative skills.  Learn to adapt practices to new and changing situations in order to improve work flow.  Develop communication skills through contact with staff.

You must be a student who
a.    was registered as a full-time student during the preceding academic year; intends to return to school on a full-time basis during the next academic year; and is attending a secondary, post-secondary, CEGEP (Quebec only), vocational or technical program;
b.    is between 15 and 30 years of age (inclusive)  at the time of intake/selection;
c.    is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Act:
d.    is legally entitled to work according to the relevant provincial/territorial legislation and regulations; and
e.    is not working 30 hours or more per week at another job.

Job responsibilities

  • Support the monitoring and maintenance of inventory, and storage of/access to resource materials
  • Support the monitoring and maintenance of inventory, and storage of/access to archived materials
  • Maintain coding, shelving and data regarding resources held-in house for reference by OPC staff
  • Search for appropriate websites, articles, events, jobs to post on Electronic Bulletin
  • Undertake other duties as required


  • Minimum High School diploma. Prefer university or college programs in information sciences, library technician, health informatics, or other health field with information experience
  • Experience with organizing digital resources and/or print materials, and databases is an asset
  • Ability to take initiative, plan, prioritize and organize work
  • Oral and written fluency in French is an asset
  • Ability to pay attention to detail

Deadline & Contact Information

Interested candidates should send in a resume and cover letter detailing relevant qualifications, eligibility and experience, to the attention of Human Resources by 5:00 pm Thursday, June 7, 2007.  

By email: (Please note Subject as Student-Administrative Assistant for Resource Materials)
By fax: 416-408-2122.

By post

180 Dundas Street West, Suite 1900
Toronto, ON  M5G 1Z8

Prefer applications sent by email. No telephone calls, please.

We thank all applicants but only those under consideration will be contacted. For more information about OPC, visit OPC is committed to the principles of employment equity and encourages applications from all qualified individuals.  Students facing barriers to the labour market, such as those with disabilities, visible minorities and Aboriginal students are encouraged to apply.

This position is funded by Canada Summer Jobs 2007.