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Event Coordinator, Supporting Our Youth 10th Anniversary Celebration, Sherbourne Health Centre

Short-Term Contract

Supporting Our Youth (SOY) is a community development program of Sherbourne Health Centre that seeks to improve the quality of life for LGBTQ youth through the active involvement of adults working together with youth. SOY creates healthy arts, cultural and recreational spaces for youth; supports them in building skills and developing capacities; and increases their access to adult mentoring and supportive housing. SOY is committed to providing support to marginalized groups of LGBTQ youth including Black youth and youth of colour, newcomer/immigrant youth, transgender and transsexual youth, and homeless youth.

We have a short-term contract at SOY for to an Event Coordinator to research, plan, organize and execute the celebratory event marking SOY's 10 Year Anniversary in April 2008.

Primary Responsibilities

  • research and contact past members of SOY (including staff, volunteers, performers, and peers) to invite them to the event and to participate in SOY's anniversary video project
  • liaise with SOY anniversary documentary filmmaker
  • develop and maintain event RSVP list
  • provide decision-making input on external resources, including event venue, sound equipment, food, entertainment, etc.
  • manage and troubleshoot event planning, including program lineup, stage management, and volunteer/staff coordination
  • ensure diversity of LGBTQ communities is represented in all aspects of the event
  • liaise with event planning committee, including providing progress reports/updates
  • monitor and dispense event budget in compliance with expense and purchasing procedures at Sherbourne Health Centre
  • develop event advertising strategy and respond to external enquiries, including media, about the event in collaboration with Sherbourne's communications team
  • maintain records of event transactions
  • prepare final report post-event for review including final budget, attendance and lessons learned


  • Membership in or familiarity with Toronto's diverse LGBTQ community and SOY
  • Demonstrated experience organizing and executing large-scale events with multiple stakeholders
  • Demonstrated project coordination experience, including negotiation, multi-tasking, verbal and written communications, mediation and conflict resolution skills
  • Understanding of anti-oppression framework and principles
  • Strong creative and detail orientation

Terms: $10,000
Approximately 450 hours of work from January to May, 2008

Application Deadline: Monday, December 17, 2007

If you are interested in this contract, please forward an application detailing your skills and experience related to the above qualifications to

Attn: Geoff MacDonald
Supporting Our Youth
Sherbourne Health Centre
333 Sherbourne Street
Toronto, ON M5A 2S5
Fax: 416.324.3259

Supporting Our Youth is dedicated to building a program that reflects the diversity of our clients and the communities we serve. This includes diversity in languages spoken, culture, colour, sexual orientation and gender identity.