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RFP--Diversity Consultant, Out and Out Club (Toronto) Inc.

The Out and Out Club has set a goal to better reflect the diversity of the community we serve in all aspects of the Club. We are embarking on a multi-year program with the financial support of the Trillium Foundation, and are seeking a Diversity Consultant to support the Steering Committee in this endeavour.

The Out and Out Club

The Out and Out Club (Toronto) Inc is a social and recreational club founded in 1980 which serves the LGBT community from its base in Toronto. It is a registered Ontario non-profit corporation, volunteer operated, and has approximately 850 members.
A Steering Committee of up to 15 members (current complement) is elected by the membership each year at the Annual Meeting and serves as the Board of Directors. An Executive Committee (President, Vice-President, Secretary, Treasurer) provides leadership to the Steering Committee and coordinates administration of the Club.
There are six Sub-Committees comprised of Steering Committee and other members and each takes responsibility for developing and implementing plans to meet specific Club objectives. The Sub-Committees are listed below, with brief descriptions of what they do.

  • Activities - recruit and support activity leaders; increase activities by 50% in next two years; liaise with other sub-committees to identify activities and leaders to reflect interests of targeted diverse communities
  • Marketing and Outreach - identify marketing and outreach venues for targeted diverse communities; prepare and implement advertising/PR strategy to support Club objectives; design new marketing materials
  • Membership - hold monthly new member nights & bi-monthly new member events; identify ways to get current membership more active; identify ways to encourage/support diversity objectives among new and existing members
  • Pride - develop Pride Week strategy and cohesive look/approach to support Club goals; plan and deliver Pride elements (ie, float, booth, Dyke March, others?); liaise with other sub-committees to accomplish goals
  • IT, Website Support - maintain technical integrity of database and website; develop plans for improved features and functions of Club website; explore social networking and determine how this may be used to support Club objectives
  • Social - plan and conduct at least 3 large events (approx 80 people or more); ie picnic, spring fling, etc.; liaise with other sub-committees to achieve Club goals
  • Club members volunteer to lead events which range from city social events to back-country camping trips. The Club also has specific volunteer positions to maintain the membership database, moderate the Yahoo Groups email system, edit the bi-monthly activities newsletter, and administer subsidy requests. The Club web site is www.outandout.on.ca

Our Needs

The Steering Committee is seeking the assistance of a Diversity Consultant to meet its objectives of diversifying the membership and the activities offered by the Club and building effective relationships with the diverse communities within the LGBT community. A broad definition of diversity is being used including youth, women, ethnic and racial ancestry, physical ability, gender, etc.

Specifically, the Steering Committee would like the Diversity Consultant to:

  • Review the formal and informal policies and practices of the Club and recommend any changes which may be necessary to meet the Club's objectives;
  • Design a diversity program to guide the Club in meeting its diversity objectives;
  • Recommend steps to build long term relationships with the diverse communities within the LGBT community;
  • Review current Club marketing, promotion and outreach materials and make recommendations on changes to support the diversity objectives.
  • Recommend and/or supply a training outline or package for use by the Club in training volunteers.

Proposal Requirements

Respondents are asked to submit a concise written proposal which describes their overall approach and proposed activities. The proposal should explain how the consultant will meet the specific requirements outlined above, and include a draft work plan and the number of consulting days which will be provided. The maximum budget is $10,000 and the work will need to be completed by September 30, 2008.
Proposals should be submitted by email to president@outandout.on.ca by 5:00 p.m. on Thursday March 20, 2008.

All responses will be acknowledged. Interviews will be conducted with a short list of proponents.

If additional information is required, please call the President Steve Lough at 416-964-8698.

[Source: Health Equity Council listserv, http://healthequitycouncil.ca/dev/content/view/32/44/]