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Senior Coordinator - Surveillance, Canadian Paediatric Society

Reports To:    Executive Director, Canadian Paediatric Society

The Canadian Paediatric Society (CPS) manages two paediatric surveillance programs for the Public Health Agency of Canada (PHAC).

Canadian Paediatric Surveillance Program (CPSP): The CPSP gathers data from over 2,500 paediatricians and paediatric subspecialists each month to monitor rare diseases and conditions in Canadian children and youth. This information is used to advance knowledge, educate child and youth health professionals, and advise public health authorities on preventive strategies and policy related to studies.

IMPACT: Immunization Monitoring Program ACTive, is a paediatric hospital-based national active surveillance network for adverse events following immunization, vaccine failures and selected infectious diseases in children that are, or are soon to be, vaccine preventable.


To coordinate all aspects of the Canadian Paediatric Surveillance Program (CPSP) (80% FTE) and to coordinate the administrative activities for the IMPACT program for which the CPS head office is responsible (20% FTE).   Specifically to:

  • Work with committees, working groups and Senior CPS Staff to further and attain the goals and objectives of the programs.
  • Liaise with investigators, nurses and governmental agencies regarding each program.
  • Monitor the program and evaluate study results to identify any discrepancies or areas of concern.
  • Coordinate the activities of CPSP part-time and contract staff.
  • Report on program activity, monthly, quarterly and/or semi-annually to the Working Group and Steering Committee.
  • Develop, print and distribute the annual CPSP Results (includes writing the general aspects of the report and editing the scientific portion).
  • Plan, organize, participate and chair committee or working group meetings, ensuring accurate meeting minutes are recorded and disseminated.
  • Write and /or revise promotional and educational resource materials, in collaboration with the CPSP Medical Advisor, for print in various publications.
  • Promote collaboration with International Paediatric Surveillance Units (INoPSU) and liaise operationally with other similar programs.
  • Participate in the preparation of abstract proposals, concurrent sessions, PowerPoint/poster presentations, attend and present at outside meetings in collaboration with medical representation.
  • Review and remain current with the programs statements of work and contractual obligations to the funders.
  • Coordinate the routine mailings for each program
  • Maintain the surveillance program database.
  • Ensure materials are translated and the program related website is regularly updated.
  • Coordinate with the CPS Administrative Staff to ensure appropriate travel, meeting arrangements, invoicing and expense processing for each program.
  • Other duties as required.


  • Degree in related health or scientific field.
  • 5 years of work related experience
  • Understanding of surveillance methodology, an asset.
  • Ability to answer complex inquiries verbally and in writing.
  • Proficiency in writing, the use of grammar, spelling, and punctuation.
  • Ability to work with a large degree of independence.
  • Excellent organizational and interpersonal skills.
  • Fluently bilingual - English and French (an asset).
  • Superior knowledge of Microsoft Word and Outlook.
  • Database and Microsoft Excel experience an asset.
  • Must have or be able to receive security clearance to a reliability status level
  • Some travel for presentations is required

Application Process:

Further information regarding this position may be found on the CPS website at

Please send your covering letter and resume by fax or email to:

Lorraine Trudel
Administrative Assistant
Canadian Paediatric Society
Fax:  (613) 526-3332

Closing Date:  July 28, 2008