Ffull-time, 1-year maternity leave replacement
Reports To: Executive Director
Responsibility: Oversee activities of the communications and public education department, including public relations (media, members, public, health care community), organizational communications, communications programs, public education, publications development and marketing, and projects
Personnel and financial management (25%)
- Direct 7 full-time staff members in communications department, who are responsible for day-to-day activities in the following areas:
- Draft annual department budget and manage throughout the year.
- Ensure processes are in place for appropriate approval of all department purchase orders and invoices.
- Identify the needs for and develop (or assign staff to develop) departmental policies and procedures as needed.
- Manage human resources functions of department: recruitment, retention, performance appraisals, etc.
Communications management (25%)
- Develop and implement annual strategic communications plan—consistent with CPS strategic plan—to effectively reach target audiences: members, public, health care community, media.
- Liaise with and manage activities of Communications Subcommittee of the Board of Directors:
- Develop agendas for and attend 2 meetings, up to 2 teleconferences annually.
- Write meeting minutes and ensuring timely follow-up of action items.
- Manage ongoing subcommittee agenda by identifying policy issues for discussion
- Liaise with and manage activities of Public Education Subcommittee:
- Work with subcommittee chair to recruit members.
- Develop agenda for and attend meetings and teleconferences as needed.
- Manage ongoing activities with volunteers and CPS staff according to established policies and procedures.
- Represent the CPS on communications-related national coalitions or projects (eg., Canadian Immunization Awareness and Promotion Program, PHAC Immunization Public Education Working Group) or attend ad hoc meetings representing the CPS. As needed, facilitate wider CPS involvement in or information sharing about the work of these groups.
- Identify and pursue opportunities for joint communications projects with other voluntary sector organizations, government and corporations that will help fulfill strategic plan objectives.
- Develop and work with staff to implement long-term strategies to enhance CPS Internet presence, both through the CPS websites and in partnership with other websites.
Project management (25%)
- Lead teams (staff and/or volunteers) to implement short- and long-term communications projects to help meet the strategic objectives of the CPS:
- Write proposals and/or outlines for potential projects.
- Negotiate terms of agreement with corporate or government funders.
- Liaise with expert advisory groups within the CPS (Board, committees, subcommittees).
- As needed, liaise with other national organizations acting as advisors.
- Work with subcontractors and suppliers (writers, editors, designers).
- Manage and monitor project budgets and schedules.
Writing and editing (15%)
- Oversee writing and editing by department members, including that provided to other CPS groups, to ensure high quality, consistency, style, and organizational message.
- Write materials for Executive Director and senior volunteer leadership as required (briefing notes, talking points, speeches, etc).
Publications management and development (10%)
- Identify and pursue opportunities for new CPS publications.
- With Publications Manager, oversee development of new publications (books, brochures, etc.), and updates and revisions to CPS publications as needed.
- With the Publications Manager, develop marketing strategies for CPS publications and products.
- University degree in communications, public relations management, or related field
- 10 years' related experience, preferably in the voluntary sector
- Experience managing staff and contributing to a senior management team
- Experience working with volunteers
- Experience managing large-scale projects
- Broad design and publications experience
- Knowledge of the print production process
- Knowledge of public and media relations
- Superior writing and editing skills
- Broad knowledge of computer office programs
- Willingness to work overtime to meet deadlines
Further information regarding the organization and this position may be found on the CPS website at http://www.cps.ca.
Please send your cover letter and resume by fax or email to:
Director, Communications and Public Education
Canadian Paediatric Society
Fax: (613) 526-3332
Updated August 2008