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Manager, Executive Office, Canadian Cancer Society, Ontario Division

Toronto, Ontario
Deadline August 11, 2010

Job Purpose

Responsible for the day to day management of all administrative matters relating to the office of the CEO and ensures functional procedures are followed to facilitate the work of the CEO and Board of Directors. Works closely with the CEO and members of the Board to ensure that appropriate policies and processes are implemented, observed and monitored.

Duties And Responsibilities

  • Provides staff support, researches and writes correspondence and comprehensive proposals and reports; attends all Annual Meetings, Board of Directors, Executive Committee and Nominating Committee meetings; oversees the preparation of meeting notices, agendas, background materials and minutes; researches relevant subjects and provides information to members; and completes the related follow-up from the meetings.
  • Facilitates senior volunteers with their mandates at the Board, Executive Committee and Nominating Committee levels of the Division which includes clarifying their roles and responsibilities as Board Members.
  • Conducts research external and internal to assist in the development and consideration of policy options by the Board
  • Develops, interprets and monitors adherence to governance policies and directives to ensure compliance with established Canadian Cancer Society policies (governance); acts as consultant, advisor and information source to senior staff and volunteers.
  • Attends Senior Management meetings and facilitates projects undertaken by the Team.
  • Formulates the budgets of the Board of Directors and Executive Office.
  • Initiates and completes all matters relating to the annual nominating process for the Division.
  • Coordinates revisions and distribution of the Ontario Division Board Manual.
  • Responsible for the training, development, evaluation, motivation and supervision (including organizing and coordinating of the workflow) of secretary and receptionist.

Health and Safety Responsibilities

  • Works in compliance with The Occupational Health & Safety Act and its regulations
  • Reviews and complies with the Health and Safety Policy


  • Experience in the voluntary sector protocol, specifically dealing with Boards of Directors and committees.
  • University degree and several years of progressive experience in administrative and management, which include staff management.
  • Knowledge and experience with meetings conduct, rules and procedures.
  • Experience with maintaining confidentiality of and in highly sensitive situations
  • Strong written and verbal communication skills.
  • High level of interpersonal skills to facilitate effective working relationships with staff and volunteers.
  • Strong organizational skills; ability to multi-task, meet deadlines and establish priorities
  • Expert analytical/research/investigative and problem-solving skills to identify and to pursue sources of information, data and facts to address operational issues.
  • Advanced computer skills (MS Office, Internet Explorer, Outlook)
  • Non-smoker.

Working Conditions

  • Handles multiple priorities and interactions with many clients, both internal and external to the organization
  • Collaborates with other members of the team in order to leverage opportunities
  • Deals with highly sensitive materials

Physical/Mental Requirements

  • Sits for extended periods
  • Involves significant computer use

Direct Reports

  • Receptionist and Secretary

In return for your contributions, we offer an attractive compensation package, which encompasses a starting salary in the high $50K, excellent benefits, and the chance to work in a supportive and progressive environment. Qualified non-smokers are invited to send their resume and cover letter, quoting job#OHPE-50 by August 11, 2010 to:

Canadian Cancer Society, Ontario Division
Human Resources Department
55 St. Clair Ave W.
Toronto, Ontario M4V 2Y7
[email protected]

We thank all applicants for their interest and advise that only those selected for an interview will be contacted. No phone calls, please.

For more information about how you can join the fight against cancer and become a member of our dynamic team, please visit our website at and visit the Careers section, found under About Us.

The Canadian Cancer Society provides equal opportunity in employment and encourages applications from all qualified persons.

A Criminal Records Check is required.