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RFP--Development of an Evaluation Framework, Toronto Network of Ontario Early Years Centres

Toronto, Ontario
Deadline February 8, 2012
Ontario Early Years Centres (OEYCs) are an integral part of an integrated service system for children and families that grew out of the 1999 Early Years Study by McCain and Mustard.  Almost ten years after their inception, OEYCs continue to be universal in their scope and accessible to families across the province.   
The Toronto Network of Ontario Early Years Centres (TNOEYC) is currently seeking a research/evaluation professional to work with member agencies to develop an evaluation framework.  This framework will provide us with the background needed to evaluate our services in the second phase of this project.  The timelines for this project is February 2012 - March 31, 2012.

Ontario Early Years Centres are designed to meet the needs of all parents/caregivers with young children, including children with special needs.  OEYC staffs are well connected to their communities and have established partnerships with other service providers that are able to support parents and children as needed.  Each OEYC coordinates a Riding Tables which plays a service planning or advisory role for local communities to support families with young children.  OEYC lead agencies provide leadership to these activities.  There are 24 OEYCs in Toronto:  22 serving families based on provincial riding boundaries and two serving specific communities across the city (Francophone and Aboriginal).
Key Components and Functions of OEYC’s

An OEYC is a place for children up to the age of six and their parents /caregivers to take part in programs and activities together.  OEYCs offers free services where parents /caregivers can:

  • take part in a range of programs and activities with their children  
  • get answers to questions about child development and parenting
  • get information about programs and services that are available for young children
  • talk to early years professionals and connect to other parents and caregivers in the community

Some of the services parents and caregivers can access at Ontario Early Years Centre’s are:

  • Early learning and literacy programs for parents and children.
  • Programs to help parents and caregivers in all aspects of early child development.
  • Programs on pregnancy and parenting.
  • Links to other professionals and services in the community.  

Data collected in the Toronto Region for the most recent period--April 1st, 2010 to March 31, 2011--shows there were 358,180 visits to OEYC programs by children aged 0 to 6 years and 301,668 visits by parents/caregivers.
Project Deliverables:

  1. Logic model
  2. Literature review
  3. Program information collection, including, stakeholder Interviews, document review  
  4. Recommendations for Phase 2 of the project (actual evaluation)
  5. Final report and dissemination of information

Required Proposal Format and Content:

The proposal should include the following:

  1. A brief summary of what you would do to fulfill the scope of the project
  2. An indication of timelines for each element within the scope of the project
  3. A budget of all expenses (including HST)
  4. Two references

Criteria for Selection of Proposal:

  1. Consideration of collaboration with the OEYC agencies and staff   
  2. Scope and deliverables  
  3. How well does the plan lay the ground work to proceed in the future with Phase 2
  4. Cost (budget is $25,000 - $35,000 inclusive of HST and any expenses)
  5. Adherence to submission deadline  

Reporting: The successful bidder will report to the Project Advisory Committee through the sponsoring agency.
Ownership and Liability: The bidder assumes full liability for all costs incurred in developing the proposal for submission.
Right Not to Proceed: As the sponsoring agency for this project on behalf of the TNOEYC, Mothercraft reserves the right not to proceed with any and/or all applicants.
Submission Deadline & Details:

Forward all submissions by email to:

Cheryl Webb, Executive Director Adventure Place
The successful bidder is expected to attend a working meeting with the Project Advisory Committee on February 15th at 2:00pm.
Application Deadline:  February 8th, 2012 at 5:00pm