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Unit Secretary, Canadian Cancer Society

London, Ontario
Deadline June 5, 2012

Every three minutes, another Canadian is faced with fighting cancer. Join the Canadian Cancer Society’s fight against cancer by helping us do everything we can to prevent cancer, save lives and support those living with cancer. You’ll be part of a passionate team determined to change lives and make a difference in the cancer fight.

Unit Secretary

Job Purpose

Under the supervision of the Unit Manager the Unit Secretary is responsible for carrying out a variety of clerical, secretarial and general support duties to contribute to the efficient operation of the unit’s services and fundraising campaigns.

Duties and Responsibilities

Primary Functional Duties

  • Assists Office Coordinator by providing clerical support to the unit team
  • Provides reception services, responding to inquiries from patients and the public with information on the Society and its services
  • Provides word processing services including correspondence, reports, notices of meetings and agendas
  • Assists with orientation and facilitation of office/reception volunteers.
  • Provides clerical support to volunteers as requested by the Fundraising Coordinator(s).
  • Maintains inventory of office supplies and program materials, which may include ordering inventory and ensuring sufficient stock is available to meet the needs of upcoming unit events and activities.
  • Prepares community services and fundraising packages as required (e.g. Relay For Life team captain kits and information packages for external organizations).
  • Records and prepares receipts for donations.  Verifies receipts prepared by volunteers and students to ensure accuracy and identifies corrective action.
  • Maintains up-to-date and accurate donation records and some bookkeeping including deposits.
  • Other duties as assigned by the Unit Manager.


  • Completion of grade 12 or equivalent with experience working in an office environment.
  • Proficiency in MS Office (Word/Excel) and databases with focus on accuracy.
  • Oral and written communication skills to respond to inquiries from the public and explain practices and procedures to volunteers, prepare reports, minutes, etc.
  • Interpersonal and customer service skills to work effectively in a team environment consisting of staff and volunteers.  Able to promote a positive and helpful image of the unit.
  • Organizational skills and a clear sense of priority to ensure timely completion of work activities.  Able to work efficiently and to identify opportunities in the unit for increasing administrative effectiveness.
  • Access to reliable transportation.
  • Understanding of the fundamentals of fundraising is an asset.
  • Knowledge of basic accounting procedures and CRA receipting requirements is an asset.
  • Knowledge of Canadian Cancer Society policies and procedures is an asset.
  • A criminal record check is required.
  • Non-smoker.

Working Conditions

  • Works as part of multidisciplinary team.
  • Intermittent evening and weekend work.
  • Some travel required.
  • Works outdoors and exposed to elements during key events.
  • Responds to inquiries from the general public (in person, on phone or via e-mail).
  • Tight deadlines.
  • Multiple reporting relationships.
  • Works with confidential issues and data.
  • Multiple priorities and interaction with many clients.

In return for your contributions, we offer a very attractive compensation package, which encompasses a salary starting in the low 30K range, excellent benefits, and the chance to work in a supportive and progressive environment. Qualified non-smokers are invited to send their resume and cover letter, quoting job# OHPE 258, by June 5, 2012, to:

Canadian Cancer Society, Ontario Division
Human Resources Department

We thank all applicants for their interest and advise that only those selected for an interview will be contacted. No phone calls, please.

For more information about how you can join the fight against cancer and become a member of our dynamic team, please visit our website at and visit the Careers section, found under About Us.

The Canadian Cancer Society provides equal opportunity in employment and encourages applications from all qualified persons.