Deadline: August 21, 2012
Program Coordinator, Health Promotion Resource Centres
Program: Health Promotion
Public Health Ontario (“PHO”) is a Crown corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, PHO links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world. PHO provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians. Further information is available at http://www.oahpp.ca.
Position Title: Program Coordinator
Department: Health Promotion Capacity Building
Duration: Full-time Permanent
Location: 480 University Avenue, Toronto
Compensation Group: AMAPCEO
Position Status: Open
Job Code: 14AGA - General Administration
Salary: $48,834 - $59,530
Hours of Work: 36.25 hours per week
Posting Date: August 7, 2012
Closing Date: August 21, 2012
To coordinate and organize Health Promotion Resource Centres and internal Health Promotion Capacity Building (HPCB) with respect to transfer payment recipients’ contracts, workplans and performance activity reports. To assist the Manager, HPCB and the HPCDIP Team members involved in strategic and operational planning activities. To coordinate, in conjunction with the Information Technology Team, the process, products and reports relating to the integration of business delivery solutions and systems.
Coordinating HPCB’s logistics and support, including:
• Develops and administering transfer payment contracts to recipient organizations (e.g., annual Schedule A, workplan development and performance activity reports).
• Assists internal Health Promotion Capacity Building staff with the development of workplans for Resource Centres that have moved to PHO.
• Coordinates budget and quarterly financial reporting templates with the PHO Controller.
• Monitors, analyzing and evaluating results and preparing reports and other materials, including the roll-up of transfer payment quarterly activity reports, internal HPCB activity reports, as well as annual final activity reports, suitable for review, and then, for submission to provincial funders.
• Assists the Manager, Director and HPCDIP team members in reviewing, on an annual basis, the PHO Resource Centres’ strategic plan and evaluation framework.
• Provides logistical coordination and support to convene managers and senior staff of the Health Promotion Resource Centres in regular meetings and the overall Resource Centre Advisory Committee, which meets on a quarterly basis.
• Provides administrative support to the Resource Centres’ advisory committees (prepares the agenda, meeting materials, logistics and writes minutes).
• Works with PHO IT for the integration of business delivery solutions and systems for performance activity monitoring processes and stakeholder relationship databases (e.g., the development and maintenance of SharePoint infrastructure to support data and information archiving and sharing; tools/supports for reporting on performance measures and indicators; and the stakeholder relationship management database); coordinating the process, products and reports.
• Coordinates, in concert with the PHO Communications Department, the provision of regular updates on Resource Centres’ activities for inclusion on the PHO’s website.
• Coordinates logistics and support for the Manager, Health Promotion Capacity Building.
• Develops and maintaining collaborative working relationships within PHO and their HPCDIP networks and partners.
• Performs other duties, as assigned.
Knowledge and Skills
• Knowledge of transfer payment agreements and the ability to: develop and administer transfer payment contracts to recipient organizations (e.g., annual Schedule A, workplan development and performance activity reports); prepare roll-up of transfer payment quarterly activity reports, internal HPCB activity reports, and annual final activity reports for submission to provincial funders.
• Contract and budget coordination and numeracy skills, to coordinate budget and quarterly financial reporting templates with the PHO Controller.
• Knowledge of Resource Centres’ structure/organization, to assist in the development of workplans and performance activity reports.
• Administrative skills, to assist the Manager, HPCB and the HPCDIP Team members involved in operational planning activities; assist in the review of the PHO Resource Centres’ plan and evaluation framework.
• Customer Service orientation, tact, diplomacy, and experience in communicating with a variety of stakeholders, including Ministry staff, Training and Technical Assistance Managers, and Consultants.
• Coordination and organizational skills, to meet planning activities and provide overall logistical support; coordinate Consultants, transfer payment agencies and professional staff.
• Monitoring, analytical and evaluative skills, to evaluate transfer payment results and prepare reports/other materials, as required.
• Ability to meet deadlines and work in a fast-paced environment;
• IT/database management, to support IT Specialists in the development of SharePoint infrastructure, tools for reporting on performance measurement, and the development of the customer relationship management database.
• Proficient with various computer systems and software programs (e.g., MS Office, Word, Excel, PowerPoint, Visio, Project) and familiarity with SharePoint.
Education and Experience
• Bachelor’s degree in public health or related discipline;
• Three to five years of experience at a provincial agency and/or ministry related to PHO core content areas: health promotion and the primary prevention of chronic diseases and injury.
480 University Avenue
If you are interested in applying for this position, please visit http://www.oahpp.ca/careers and click on the job title.
Your cover letter and resume must clearly indicate how you meet the qualifications/competencies.
Thank you for your interest in this position, however, only qualified candidates will be contacted for an interview.