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Project Coordinator, Service Integration, Emergency Preparedness and Service Integration

Toronto, Ontario
Deadline September 10, 2013

Part-time, six month contract

Organizational Overview     

Public Health Ontario (“PHO”) is a Crown corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, PHO links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world. PHO provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians. Further information is available at http://www.oahpp.ca.

Position Details     

Position Title: Project Coordinator, Service Integration
Department: Emergency Preparedness and Service Integration
Duration: Six month part-time temporary
Location: 480 University Avenue, Toronto
Compensation Group: AMAPCEO
Position Status: Open Job Code: 17PGS - General Scientific
Salary: $63,495 - $76,998 annual
Hours of Work: 21.75 hours per week (three days)
Posting Date: August 26, 2013
Closing Date: September 10, 2013

To lead and manage projects, including but not limited to Cross-functional team structure and function, as identified by the Chief, Emergency Preparedness and Executive Lead, Service Integration; contribute to the management and coordination of projects across multi-functional areas of Public Health Ontario. To assist scientists, senior staff and content experts through the preparation of related background documents, reports and presentations.

Key Responsibilities     

  • Formulates and develops projects, specifically related to cross-functional team structure and function, in consultation with management, team members and stakeholders (internal and external to PHO).  
  • Coordinates all aspects of the projects, such as project charters, critical paths and milestones, work schedules, roles and responsibility charts etc. using project management methodologies. This includes identifying key outcomes and deliverables, ensuring all expenditures are approved and authorized within financial delegations, and developing an evaluation plan which may include both process as well as outcome evaluation and which engages the stakeholders involved with the project.  
  • Ensures that all projects adhere to PHO policies and provincial directives, and proactively identifies problems including developing risk mitigation strategies, by bringing these issues to the attention of the manager.  
  • Coordinates the flow of information to stakeholders to provide updates on project progress as relevant.  
  • Designs and implements needs assessments, jurisdictional scans, focused interviews and evaluative surveys; collects and analyses data; draws conclusions based on findings; documents and makes recommendations through detailed reports, summaries and presentation materials.
  • Facilitates and summarizes discussions at team meetings, applying content knowledge and project management skills to ensure objectives are met.  
  • Assists with the procedure of external funding applications associated with the project as needed.  
  • Support for literature searches to assist staff and stakeholders with evidence-based practices, priority setting and knowledge exchange.  
  • Represents PHO and promotes its mandate and strategic initiatives through presentations and other activities.  
  • Works with Public Health Ontario Laboratories, Science and Public Health and Corporate Services portfolios as relevant to projects.  
  • Performs other duties as assigned.

Knowledge and Skills     

  • Knowledge of project management methodologies and techniques to coordinate all aspects of the projects from inception to implementation/completion/evaluation, such as project charters, critical paths and milestones, work schedules, roles and responsibility charts, etc.  
  • Conversance with micro and meso-organizational behaviour theories, and organizational design; specific interests/expertise in team dynamics, team effectiveness and team leadership.  
  • Understanding of Canadian public health and healthcare systems in order to know where to find information sources, such as when undertaking jurisdictional scans and evaluative surveys.  
  • Understands literature review process in order to coordinate and provide logistical support for project activities.  
  • Interpersonal, leadership, teamwork and relationship building skills are required in order to maintain effective linkages with all levels of contacts both internal and external to PHO in order to accomplish goals and objectives of assigned projects.  
  • Skill and ability to develop proposals, reports, and presentations.  
  • Problem-solving skills and negotiation skills to ensure that projects are completed on time.  
  • Organizational, time management, and priority-setting skills, in order to organize and coordinate multiple projects.  
  • Skill and ability to work under pressure and respond to deadlines in a fast-paced environment.  
  • Knowledge of external funding application processes.  
  • Proficiency with office computer systems (i.e. database management, word processing, statistical analysis, spreadsheet and presentation applications, and SharePoint).

Education and Experience     

  • Baccalaureate degree in Public Health, Health Administration or related discipline and Project Management Certification or equivalent.  
  • Three to five years of experience managing projects in a health related organization in order to contribute to the management and coordination of projects across multi-functional areas of Public Health Ontario.  
  • Master’s degree and currently undertaking doctoral studies in organizational behaviour (health services research or management) would be considered an asset.

If you are interested in applying for this position, please visit http://www.oahpp.ca/careers and click on the job title.

Your cover letter and resume must clearly indicate how you meet the qualifications/competencies.

Thank you for your interest in this position, however, only qualified candidates will be contacted for an interview.