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RFP--Mental Health Policy Priority Setting and Action Plan Development, Waterloo Region Healthy Communities Partnership, Region of Waterloo Public Health & Waterloo Region Mental Health Work Group

Waterloo, Ontario
Deadline October 4, 2013


The Waterloo Region Healthy Communities Partnership completed a community picture that set mental health promotion as one of the partnerships’ priorities. The Waterloo Region Mental Health Work Group (WRMHWG) is a newly formed collaborative supported by Region of Waterloo Public Health (ROWPH) to engage in policy advocacy and carry forward the recommendations of the Waterloo Region Healthy Communities Partnership Community Picture.

The WRMHWG is requesting proposals from parties interested in leading the Work Group through a priority setting process to determine mental health policy initiatives the group can take on, including consulting community members in this process, assessing the feasibility of potential policy options and creating an action plan for the WRMHWG to adopt.

Responsibilities and Deliverables:

The consultant will be responsible for the following actions and deliverables:

  • Review work by ROWPH which has identified potential mental health promotion policy initiatives related to healthy eating, physical activity and the social determinants of health, as well as related reports and guidance documents
  • Plan, organize, and facilitate a networking event and consultation session with community stakeholders, including people with lived mental health experience, to gather input on mental health promotion policy priorities related to healthy eating, physical activity and the social determinants of health
  • Plan, organize, and facilitate a priority-setting process with the WRMHWG to identify policy priorities for action
  • Strategically research and develop potential policy action plans, including feasibility, to inform the decision-making of the WRMHWG and relevant stakeholders
  • Engage the WRMHWG in creating a strategic policy advocacy action plan
  • Final deliverable should include a succinct report outlining the process used to set policy priorities, a shorter term work plan and longer term policy development plan
  • Collaborate and communicate, on a regular basis, with WRMHWG as required
  • A presentation of early findings or draft may be required in November or December 2013

Contract Details

  • Funds for this consulting work are being made available from the Ministry of Health and Long Term Care’s Healthy Communities Partnership Fund.
  • The successful candidate will be awarded $10,000.00 (inclusive of all taxes, travel expenses, etc.) The Ministry has awarded additional funding for other expenses (networking events, securing venues, promotions, etc.), which will be managed by WRMHWG and ROWPH.
  • Work must take place between October 15th and December 31st (preferably completed by December 20th).   
  • ROWPH is responsible for administering the funds on behalf of the WRMHWG and will pay the consultant. All data generated by the study will belong to ROWPH and/or its designates.
  • ROWPH and the WRMHWG will form a review committee to select the consultant. However, the final decision relating to the hiring of the candidate rests with ROWPH.
  • Candidates are expected to:
    • Prepare a timeline for completion of the project and reporting schedule to ROWPH and WRMHWG
    • Provide regular updates as required, which may be by phone, email, or in person to ROWPH and WRMHWG
    • Sign a confidentiality agreement and disclose any potential conflict(s) of interest
    • Supply their own office space, equipment (i.e., computers), and software compatible with ROWPH equipment (i.e., MS Office 2007, NVivo 7, etc.)


  • Experience in community development, community organizing, and community-based project action planning
    • Experience working under a health promotion lens an asset
  • Experience working to enhance inclusion of diverse individuals and groups (including rural, Francophone, ethno-cultural, low income and other partners)
  • Ability to facilitate and engage small and large group sizes
  • Knowledge and experience related to mental health, mental health promotion and policy initiatives to impact mental health is a major asset
  • Knowledge of the Waterloo Region context and local governments
    • Relationships and/or connections to local organizations, coalitions, networks, or groups will be considered a major asset
  • Extensive knowledge of the policy development process
  • Excellent report writing skills
  • Excellent analytical and data synthesis skills
  • Experience with community-based participatory/developmental evaluation

Submission Requirements

Proposals should include:

  • A reflection of your understanding of the project scope
  • CV or resume summarizing related achievements and qualifications
  • A detailed work plan and timeline
  • A detailed budget/cost estimate (including your per diem rate)
  • HST Business number

Interested candidates must submit their proposal with the subject line “WRMHWG Proposal” by 5:00pm Friday, October 4th, 2013 to Katherine Pigott ( The decision will be communicated to all candidates one week after the due date or sooner.

Cancellation of Request for Proposals

ROWPH and the WRHCP steering committee reserve the right to cancel this Request for Proposals (RFP) at any time without penalty or cost. The RFP and resulting proposals from candidates are not considered a commitment by either organization to enter into any contract. For more information please contact Katherine Pigott at 519-883-2004 ext. 5415 or