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RFP--Supporting the Healthy Communities Partnership Stewardship Group, Waterloo Region Healthy Communities Partnership

Waterloo, Ontario
Deadline October 4, 2013


The Waterloo Region Healthy Communities Partnership (WRHCP) Stewardship Group supports health promotion initiatives of partner networks related to healthy eating, physical activity, and mental health. Since its inception, the Stewardship Group has supported partner network initiatives that have encouraged community participation in the promotion of healthy public policies at a local level. In 2012, the Stewardship Group underwent a strategic planning process which identified the development of a health communication campaign and specifically shedding light on the importance of addressing healthy eating, physical activity and mental health in a comprehensive way.

The WRHCP stewardship group is currently requesting proposals from parties interested in developing a succinct report, appropriate for a broad audience, which links the partner networks’ key health promotion messages and their respective local policy recommendations, and an action plan that identifies how the stewardship group can better support their work moving forward.


The consultant will provide the following deliverables:

  • Meet with the WRHCP Stewardship Group and partner networks to understand the structure, mission, and goals of each partner network
  • Partner Networks Include:
    • Waterloo Region Food System Roundtable
    • Waterloo Region Active Living Network
    • Woolwich Healthy Communities Coordinating Committee
    • Wilmot Healthy Communities Coalition
    • Waterloo Region Mental Health Working Group
  • Review the health promotion reports  and local policy recommendations produced by the partner networks over the past two years
  • Distill the recommendations from these reports and frame the key messages of the groups into a short report, appropriate for a broad audience, that the stewardship group could share to link and support each network
  • Develop an action plan that identifies how the stewardship group can better support the work of the Healthy Communities Partnership.This detailed action plan should answer:
    • How can the WRHCP stewardship group best support and share the work of the partner networks without hindering/managing their development?
    • What does the stewardship group need to do and when does each action need to be scheduled to support these partner networks (short and long term actions)?
    • How to encourage other organizations, coalitions, networks, groups, and individuals to seek WRHCP membership and engage in our activities?
    • Work and communicate on a regular basis with Region of Waterloo Public Health and the stewardship group, and the partner networks as required
  • A presentation of early findings and/or draft report and action plan may be required in December

Contract Details

  • Funds for this consulting work are being made available from the Ministry of Health and Long Term Care’s Healthy Communities Partnership Fund.
  • Funding for completing all deliverables will be no greater than $8,000.00 (inclusive of all taxes, travel expenses, etc.). The Ministry has awarded additional funding for other expenses (securing venues, promotions, etc.), which will be managed by the stewardship group and ROWPH.
  • Work must take place between October 15th and December 31st.  A draft report and action plan must be available by this deadline.
  • Region of Waterloo Public Health (ROWPH) is responsible for administering the funds on behalf of the WRHCP and will pay the consultant. All data generated by the study will belong to ROWPH and/or its designates.
  • ROWPH and the WRHCP stewardship group will form a review committee to select the consultant. However, the final decision relating to the hiring of the candidate rests with ROWPH.
  • The consultant is expected to:
    • Prepare a timeline/work plan for completion of the project and reporting schedule to ROWPH and the stewardship group
    • Provide regular updates as required, which may be by phone, email, or in person to ROWPH and the stewardship group
    • Sign a confidentiality agreement and disclose any potential conflict(s) of interest
    • Supply their own office space, equipment (i.e., computers), software compatible with ROWPH equipment (I.e., MS Office 2007, NVivo 7, etc.)


  • Experience in community development, community organizing, and community-based project action planning
    • Experience working under a health promotion lens a major asset
  • Experience working to enhance inclusion of diverse individuals and groups (including rural, Francophone, ethno-cultural, low income and other partners)
  • Ability to work with people of all ages/cultures and understand their concerns
  • Knowledge of the Waterloo Region context and local governments
    • Relationships and/or connections to local organizations, coalitions, networks, or groups will be considered a major asset
  • Knowledge of the local policy development process
  • An engaging writing style and the ability to produce writing that is accessible to a wide range of people
  • Excellent analytical and synthesis skills
  • Experience with community-based participatory/developmental evaluation

Submission Requirements

Proposals should include:

  • A reflection of your understanding of the project scope
  • CV or resume summarizing related achievements and qualifications
  • A detailed work plan and timeline
  • A detailed budget/cost estimate (including your per diem rate)
  • HST Business number

Interested candidates must submit their proposal with the subject line “WRHCP Stewardship Group Proposal” by 5:00pm Friday, October 4th, 2013 to Katherine Pigott ([email protected]). The decision will be communicated to all candidates one week after the due date or sooner.

Cancellation of Request for Proposals

ROWPH and the WRHCP steering committee reserve the right to cancel this Request for Proposals (RFP) at any time without penalty or cost. The RFP and resulting proposals from candidates are not considered a commitment by either organization to enter into any contract. For more information please contact Katherine Pigott at 519-883-2004 ext. 5415 or [email protected].