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Administrative Coordinator, Ontario Problem Gambling Research Centre

Guelph, Ontario
Deadline October 30, 2013
 
The Ontario Problem Gambling Research Centre (OPGRC) is recognized for its leadership as an objective, independent problem gambling research centre in Canada and around the world.  Our leadership has guided major research initiatives and has supported evidence-informed decision-making in policy and practice.  In doing so, OPGRC has formed highly effective provincial, inter-provincial and international partnerships for collaborating and exchanging knowledge across government, the research community, and problem gambling treatment and prevention providers.

The Ontario Problem Gambling Research Centre (OPGRC) is recognized for its leadership as an objective, independent problem gambling research centre in Canada and around the world.  Our leadership has guided major research initiatives and has supported evidence-informed decision-making in policy and practice.  In doing so, OPGRC has formed highly effective provincial, inter-provincial and international partnerships for collaborating and exchanging knowledge across government, the research community, and problem gambling treatment and prevention providers.  
 
Administrative Coordinator

Reporting to the CEO, you will provide a variety of administrative support services to the Centre’s CEO, Board and other staff and maintain and coordinate the Centre’s Problem Gambling Synopsis Program to assist in promoting the Centre’s problem gambling knowledge exchange as a “go-to” site for distilled research on gambling.   

Some of your responsibilities will include:

  • Developing and managing the Board meetings schedule, including coordinating the preparation and dissemination of meeting materials and organizing Board travel and expenses.
  • Recording and preparing minutes for meetings of the Board and Board Committees and maintaining the policy governance manual and resolutions database.  Assisting in tracking actions emanating from the minutes and ensuring that tasks are completed on a timely basis.
  • Liaising with CEO, Treasurer and staff on development/coordination of budget, budget contingency plan and the operational plans for Ministry of Health and Long-Term Care.
  • Working collaboratively to facilitate preparation of Board financial reports (e.g. tracking disbursements, implementing approved contingency plans/reallocations etc.).
  • Overseeing the management of daily accounting procedures including preparing cheques or liaising with bookkeeper/off-site accounting firm and auditor and providing administrative support to financial audit processes.
  • Managing the application process for knowledge translation programs (e.g. developing and distributing RFPs as needed, managing deadlines, responding to applicant enquiries etc.).
  • Coordinating, monitoring and releasing existing problem gambling grant funds and managing deadlines and routine change requests.  
  • Participating in assessment and review of research reports against project deliverables prior to final acceptance and release of final grant funds.
  • Coordinating the Centre’s KTE information events, staff meetings, training and special events.   
  • Coordinating the human resources function including ensuring the provision of current payroll information, assisting CEO in managing the employee benefits programs, coordinating performance management system and professional development for staff and maintaining the Centre’s Human Resources Policy Manual.  
  • Performing related administrative duties including developing and maintaining file and database management processes, managing scheduling, preparing correspondence etc.

Qualifications:  

  • Demonstrated experience in a related field (e.g. knowledge exchange and mobilization, communication, research, health sciences, business, public administration or pharmaceutical/medical sales and marketing).
  • Knowledge of basic accounting and audit principles.
  • Advanced skills using Microsoft Word, PowerPoint, Excel and ability to effectively use Publisher and Quickbooks an asset.
  • Excellent writing and editing skills.
  • Superior customer service, interpersonal, facilitation and consensus-building skills with the demonstrated ability to act with tact and diplomacy.
  • Excellent organizational, time management, planning and project management skills.
  • Strong problem-solving skills, sound judgment, creative thinking and decision-making capacity.
  • Ability to work with considerable autonomy and independence.
  • Undergraduate degree or diploma in a relevant discipline (e.g. business administration, accounting, etc.) from a recognized university/college would be an asset.

Fluency in French would be an asset.

Location:  Currently in Guelph, Ontario; under review

For further information on the Ontario Problem Gambling Research Centre (OPGRC) or to access the French version of the job posting, please visit:  http://www.opgrc.org

To apply online by October 30, 2013 please copy and paste the following link into your web browser:

http://careers.bridgespan.ca/JobDescriptionMultiple.asp?WebJobPostingsID...

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

The Ontario Problem Gambling Research Centre (OPGRC) is an inclusive employer.