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Project Coordinator, Provincial Infectious Diseases Advisory Committee, Communicable Disease Prevention and Control, Public Health Ontario

Toronto, Ontario
Deadline February 10, 2014

Job ID 14-0029

Organizational Overview

Public Health Ontario (PHO) is a Crown corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, PHO links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world.

PHO provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians.

For more information about PHO, visit

Position Details    

Position Title: Project Coordinator, Provincial Infectious Diseases Advisory Committee (PIDAC)
Department: Communicable Disease Prevention and Control
Location: 480 University Avenue, Toronto.

Compensation Group: AMAPCEO
Position Status: Open
Job Code: 17PGS – General Scientific (under review)
Salary: $65,495– $76,998 (under review)
Hours of Work: 36.25 per week

Posting Date: January 27, 2014
Closing Date: February 10, 2014

Reporting to the Director, Communicable Diseases Prevention and Control, the Project Coordinator leads and coordinates projects and supports initiatives of 3 Provincial Infectious Diseases Advisory Committees (PIDAC) as identified by the Director, Communicable Diseases Prevention and Control on the achievement of the goals articulated in the advisory committees work plan.

Key Responsibilities    

  • Coordinate activities to support the Provincial Infectious Diseases Advisory Committee Coordinating Committee (PCC), the Provincial Infectious Diseases Advisory Committee on Communicable Disease (PIDAC-CD) and the Provincial Infectious Diseases Advisory Committee on Immunization (PIDAC-I) work plans; develop, initiate and maintain all project work plans and related documentation which includes preparing, monitoring, and maintaining flow charts outlining developments, deliverables and timing.
  • Coordinate PCC, PIDAC-CD and PIDAC-I meetings, prepare meeting materials including agendas and meeting minutes.
  • Provide dedicated support to PIDAC knowledge products, supporting the preparation of documents including all aspects of the production process; and where appropriate, prepare presentations and other written materials.
  • Analyze and develop project planning initiatives; follow up on outstanding issues and ensure deadlines have been met; evaluate project results and stakeholder engagement, where required, to ensure project success.
  • Lead specific initiatives that support the establishment of core planning processes and infrastructure for PCC, PIDAC-CD and PIDAC-I functions.
  • Collaborate with PHO staff, working groups, committees and colleagues involved in the development of project plans.
  • Communicate progress, risks, expectations, timelines, milestones and other key project metrics to team members, internal and external stakeholders, as required.
  • Promote and maintain cooperative working relationships with members of PIDAC committees and PHO staff across the scientific and technical departments.
  • Participate in and provide project management support to internal working groups to support the achievement of the objectives as set out in PCC, PIDAC-CD and PIDAC-I work plans.
  • Participate as a member of PHO or stakeholder planning sessions by maintaining effective and efficient working relationships and contributing to the operation of the team and the group as a whole.
  • Keep apprised of the various program activities within PHO and at other stakeholder institutions.
  • Takes on other duties and responsibilities, as required.

Knowledge and Skills    

  • Excellent understanding of project planning; the development of strategic initiatives, proposals, reports, and presentations to successfully participate in the implementation and execution of PHO initiatives.
  • Strong analytical and conceptual abilities to manage projects from inception, through implementation to completion.
  • Knowledge of the various external stakeholders in order to support the development of operational strategies in the context of the system as a whole; firm understanding of the Canadian public health and healthcare systems, as well as the role of government.
  • Knowledge of the programs and activities of PHO, its mandate, services, priorities and procedures.
  • Excellent interpersonal, leadership, teamwork and relationship building skills in order to interact well with all stakeholders, to maintain effective linkages with all levels of contacts and to deliver project results on time and within budget; proven ability to work as a collaborative team member.
  • Ability to engage with internal and external stakeholders using a high degree of discretion and diplomacy.
  • Highly organized, detail oriented and with an ability to determine priorities while performing a variety of different responsibilities with conflicting deadlines.
  • Good knowledge of information gathering and dissemination techniques
  • Strong written communication and editorial skills in order to prepare a wide variety of materials, often with technical or scientific content for a variety of audiences.
  • Ability to work under pressure, often with little guidance from supervisor.
  • Proficient with various computer systems and software programs (MS Office) including: project management MS Project, Visio, word processing, spreadsheet and presentation applications.

Education and Experience    

  • A Bachelor’s Degree from an accredited college or university; master's level preparation preferred.
  • Experience in stakeholder engagement and consultation, particularly as a means to influence and contribute to project planning initiatives.

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