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Senior Program Coordinator, IPAC Planning and Operations Support Program, Infection Prevention and Control, Public Health Ontario

Toronto, Ontario
Deadline March 2, 2015

12 month contract
Job ID 15-0041

Organizational Overview

Public Health Ontario (PHO) is a Crown corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, PHO links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world.

PHO provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians.

For more information about Public Health Ontario, visit http://www.publichealthontario.ca.

Position Details

Position Title: Senior Program Coordinator, IPAC Planning and Operations Support
Department: Infection Prevention and Control
Duration: Full Time Temporary - 12 month contract
Compensation Group: AMAPCEO
Position Status: Open
Job Code: Group 4
Salary: $55,070 - $77,100
Hours of Work: 36.25 per week
Posting Date: February 4, 2014
Closing Date: March 2, 2014

Manage the development and delivery of IPAC projects/programs, initiatives, activities as identified by the Manager, IPAC Planning and Operations Support and provide operational oversight and support to all projects/program development, management and implementation responsibilities. Collaborate with management, team members and stakeholders (internal and external to PHO).

Key Responsibilities    

  • Lead in formulating and developing specific projects/programs, activities and initiatives in consultation with management, team members and stakeholders (internal and external to PHO).
  • Apply project management methodologies to manage all aspects of the projects/programs, activities, initiatives, project/program resourcing, project charters, critical paths and milestones, work schedules, roles and responsibility charts etc. This includes identifying key outcomes and deliverables, ensuring all expenditures are approved and authorized within financial delegations, and developing evaluation plans, in consultation with the department's Evaluation Specialists.
  • Ensures that all programs adhere to PHO policies and provincial directives, and proactively identifies problems including developing risk mitigation strategies, by bringing these issues and recommendations for resolution to the attention of the Manager.
  • Support advisory committee, ad hoc groups as required and liaise with external and internal stakeholders.
  • Manage the flow of information to stakeholders to provide updates on project/program progress as relevant.
  • Oversee the design, development and application of tools to support stakeholders in support of project/program development and implementation.
  • Develops written material including commentaries, reports and summaries of recommendations arising from relevant literature reviews and creating background materials suitable for inclusion in briefing notes, technical reports, background documents, FAQs and correspondence.
  • Represents PHO and promotes its mandate and strategic initiatives through presentations, attendance at conferences and other activities.
  • Works with PHO partners in Communications, IT, Legal and other programs and support areas as required to achieve project/program goals.
  • Performs other duties as assigned.

Knowledge and Skills

  • Knowledge of project management methodologies and techniques to coordinate all aspects of the projects from inception to implementation/completion/evaluation, such as project charters, critical paths and milestones, work schedules, roles and responsibility charts, etc.
  • Understanding of Canadian public health and healthcare systems in order to know where to find information sources, such as when undertaking jurisdictional scans and evaluative surveys.
  • Understanding of literature review process in order to coordinate and provide logistical support for project activities.
  • Interpersonal, leadership, teamwork and relationship building skills are required in order to maintain effective linkages with all levels of contacts both internal and external to PHO in order to accomplish goals and objectives of assigned projects.
  • Skill and ability to develop proposals, reports, and presentations.
  • Problem-solving skills and negotiation skills to ensure that projects are completed on time.
  • Organizational, time management, and priority-setting skills in order to organize and coordinate multiple projects.
  • Skill and ability to work independently, under pressure and respond to deadlines in a fast-paced environment.
  • Proficiency with office computer systems (e.g. database management, word processing, spreadsheet and presentation applications, and SharePoint).

Education and Experience

  • Bachelor’s degree in relevant health science or related discipline.
  • Certification in Infection Control (CIC), experience, and thorough knowledge of infection prevention and control best practice standards within a variety of health care settings, e.g. acute care, long-term care, community care, etc., are required in order to provide a range of educational and consultative services to stakeholders.
  • Five to 10 years of experience managing projects in a health-related organization in order to contribute to the management and coordination of projects across multi-functional areas of Public Health Ontario.
  • Project Management Professional Certification or working towards certification would be considered an asset.

If you are interested in applying for this position, please visit http://www.publichealthontario.ca/en/About/Careers/Pages/Current-Job-Opp... and click on the job title.

Your cover letter and résumé must clearly indicate how you meet the qualifications/competencies.

Thank you for your interest in this position, however, only qualified candidates will be contacted for an interview.