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Program Analyst, Research and Ethics, Knowledge Services, Public Health Ontario

Toronto, Ontario
Deadline March 9, 2015

Job ID    15-0018

Organizational Overview

Public Health Ontario (“PHO”) is Crown Corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, PHO links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world.

PHO provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve  the health and security of Ontarians.

Further information is available at

Position Details    

Position Title: Program Analyst, Research and Ethics
Department: Knowledge Services
Duration: Full-time Permanent
Location: 480 University Avenue, Toronto
Compensation Group: AMAPCEO
Position Status: Open
Job Code: Group 4
Salary: $55,070 - $77,100
Hours of Work: 36.25 hours per week
Posting Date: February 23, 2015
Closing Date: March 9, 2015

Research and Ethics Services provides facilitation, administration and ethical support and oversight of research activities within PHO. The team manages the ethics review process and fosters public health research by facilitating protocol development, supporting applications for third party funding and promoting research quality and integrity through education and oversight. The Program Analyst is an integral member of the Research and Ethics Services team and undertakes a range of activities to coordinate and administer policies, processes and resources to support research across the organization.

Key Responsibilities    

  • Keeps apprised of institutional administrative requirements and modifies internal procedures to ensure compliance with third-party funders. Collaborates with corporate service areas including legal, finance and privacy, to develop processes to ensure compliance with funder requirements.
  • Responsible for maintaining appropriate tracking systems for projects to meet accountability requirements of funders, regulators, governments and internal policies and procedures.
  • Responsible for maintaining standard operating procedures to clarify and document research services.
  • Conducts environmental scans, consultation and information analysis to inform program development, document findings, and provide recommendations.
  • Designs, modifies, and implements processes, guidelines and procedures to support implementation and service delivery.
  • Develops and delivers written and oral communications, including performance indicators, technical reports, newsletters, briefing notes and presentations to inform and communicate strategically.
  • Participates in identifying the needs for forms, tools and education, and supports the creation of same.
  • Tracks and monitors service activity for continuous quality improvement of services and to evaluate the success of program goals and objectives.
  • Establishes ongoing relationships with internal and external stakeholders involved in research funding and public health programs to help identify needs and priorities.
  • Supports the development of funding and partnership agreements and contracts; monitors funding and partnership arrangements to ensure compliance with sponsor requirements.
  • Applies evidence-based principles to develop and provide continuing support to communities of practice.
  • Negotiates and develops processes, guidelines and procedures to support funding administration and reporting.
  • Works with the Chief Science Officer to develop processes and resources to ensure quality, integrity and impact of scientific initiatives and to develop products and reports that showcase research activities at Public Health Ontario.
  • Performs other duties as assigned.

Knowledge and Skills

  • Understanding of the Canadian peer-review granting systems, processes and procedures to submit proposals, such as CIHR Grants and Awards Guide, ResearchNet and Canadian Common CV.
  • Understanding of Canadian and international peer-review granting requirements for the administration of sponsored funds such as Tri-Council Administration Guide, and the Tri- Agency Framework: Responsible Conduct of Research.
  • Organizational skills sufficient to orchestrate multiple activities at the same time, to help scientific staff to manage time-sensitive activities according to strict deadlines, and to create systems for efficient and secure management of project information and documents.
  • Understanding of, and expertise in implementing, evidence-based program evaluation strategies and continuous quality improvement initiatives in order to track and monitor service activity for continuous quality improvement of services and to evaluate the success of program goals and objectives.
  • Understanding of, and familiarity with, Ontario’s public health system, program, and services in order to work effectively in partnership and to collaborate with program areas across Public Health Ontario, public health units and public health stakeholders.
  • Planning and problem solving skills with an ability to find innovative solutions so as to support program development and the continuous improvement of services.
  • Skill and ability to work in a matrix management structure and within cross disciplinary teams.
  • Skill and ability to meet tight deadlines and manage multiple projects at the same time.
  • Proficiency with MS Office (Word, Excel, PowerPoint, Visio, and Project) and familiarity with SharePoint.
  • Ability to work effectively with other members of the Research and Ethics team and ability to communicate with clarity, diplomacy and discretion when interacting with clients and colleagues.

Education and Experience

  • Master’s degree in public health, health administration or related discipline and/or combined relevant experience.
  • Five to seven years of experience working within a research, health services, or public health system.
  • Two years of experience working in research administration would be considered an asset.

If you are interested in applying for this position, please visit http://www.publichealthontario/careers and click on the job title.

Your cover letter and resume must clearly indicate how you meet the qualifications/competencies.

Thank you for your interest in this position, however, only qualified candidates will be contacted for an interview.