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RFP--Consultant to create program guide for Swim to Survive program, Peterborough Risk Watch Network, Peterborough County-City Health Unit

Peterborough, Ontario
Deadline March 3, 2016

Background Document of Activities, Deliverables, Timelines and Budget
Date: February 22, 2016

1.0 INTRODUCTION

1.1 Overview

The Peterborough Risk Watch Network promotes childhood injury prevention through school-based programs, public education campaigns and community awareness events.

The members of the Network are representatives from Canadian Red Cross, Kawartha Credit Union, Peterborough Family Resource Centre, Ontario Provincial Police, Otonabee Region Conservation Authority, Peterborough Paramedics, Peterborough County-City Health Unit (PCCHU), B!KE Peterborough Community Cycling Hub, Peterborough Distribution Inc., Peterborough Fire Services, Peterborough Police Services, Kawartha Pine Ridge District School Board, Peterborough Victoria Northumberland and Clarington Catholic District School Board, Ontario Waterpower Association, St. John Ambulance and Selwyn Fire Department.

The Peterborough Risk Watch Network facilitates the delivery of the Swim to Survive Safety Program to local schools in Peterborough City and County.  The program is a school-based drowning prevention program that strives to teach students the essential minimum skills required to survive an unexpected fall into deep water. The program links teachers with community safety experts.

The purpose of this project is to develop a program guide that contains everything necessary to organize and implement the program.  

1.2 Position Summary

The successful candidate will work with members of the Peterborough Risk Watch Network to create a program guide that contains everything necessary to organize and implement the program.  The final product will include directions for scheduling and liaison with schoolboards and aquatic centres, an overall timeline, payment collection and other activities as described below.

2.0 SCOPE AND OBJECTIVES

2.1 Scope of Project

This project will be to create a guide to facilitate enhanced delivery of the Swim to Survive program.  This is an important program as it teaches kids the fundamental movement skills required to be safe and competent in the water, which will allow them to participate safely in water-based activities and sports. Acquiring these skills promotes the possibility of lifelong aquatic participation and another means for children to be physically active. 

2.2 Objectives

To provide Risk Watch members with a comprehensive Swim to Survive program guide that will assist with effective delivery of the program to schools in Peterborough City and County.

2.3 Roles and Responsibilities

The consultant will be responsible for collaborating with members of the Peterborough Risk Watch Network, schoolboards, aquatic centres and transportation services in order to collate and synthesize information to create a program guide.

3.0 ACTIVITIES, DELIVERABLES AND TIMELINES

3.1 Activities, Deliverables and Timelines

  • Swim to Survive program guide development activities, deliverables and timelines:
  • Attend Peterborough Risk Watch and/or Swim to Survive Working Group meetings when appropriate.
  • Act as a liaison with the Life Saving Society (LSS), aquatic centres, schools, school boards and school board accounting staff and bussing companies etc., for the purposes of information gathering, program guide creation or payment collection and reimbursement procedure.
  • Create Program Guide that includes:
    • Purpose
    • Background
    • Target Audience
    • Benefits – include the Alternative Costs to Prevention and Skills Learned
    • Funding Applications and Opportunities (LSS, RBC Funding, etc.)
    • LSS Payment, Reimbursement and Grant Application Procedure
    • How it’s Done: Fire/Police/ Peterborough County EMS – who does the calling, admin, presenting etc.
    • Communications: Website, teachers, parents, media, social media, calendar
    • Program Timeline/Work Plan - Annual Roll Out Plan Spreadsheet
    • Key Contacts – Roll Out Plan
    • Ongoing Commitments and Future Commitments
    • Appendix –Templates (Examples; letters, e-mails, press releases, posters)
  • Collect age and language appropriate water safety teaching resources for student use in class
  • Timeline:
    • Meeting, research, draft outline – March
    • Draft program guide – March-May
    • Provide opportunities for revision of draft by working group.
    • Final revisions made, final product submitted to working group by June 16th (electronic copy, plus option for 1 or 2 bound copies)
  • Report back to the Risk Watch Network working group by:
    • Friday, April 8th, 2016 for activities completed by March 31, 2016
    • Friday, July 8th, 2016 for activities completed by June 30, 2016

4.0 REPORTING/MEETING MECHANISM

This position will report to members of the Peterborough Risk Watch Network Swim to Survive working group.  There is an expectation of regular updates via e-mail/phone, or in person when necessary; frequency to be determined upon hire. It is expected that at the completion of each of the above key deliverables, the successful candidate will meet with the team to discuss and review progress.

5.0 APPLICATION RESPONSE FORMAT

Candidate(s) are asked to submit the following for consideration:

  1. Cover letter depicting your understanding of the project scope and your skill set.
  2. CV or resume summarizing related achievements and qualifications
  3. A detailed work plan and timeline for completion of the project that demonstrates a breakdown of individual costs
  4. A detailed budget/cost estimate (including your per diem rate), including estimated costs related to various tasks.

6.0 CONTRACT PROCESS AND SELECTION CRITERIA

6.1 Schedule

The following schedule is provided for planning purposes only.  This schedule may be altered at any time.  

  • RFP Posted – February 22, 2016
  • CV Submission Deadline – March 3, 2016
  • Candidate Selection and Notification – March 7th, 2016
  • Start date – as soon as possible

6.2 Selection Criteria

The successful candidate will be chosen on the basis of, but not limited to the following criteria:

  • Demonstrated ability and experience on similar projects
  • Personal qualifications
  • Proposed work plan
  • The successful candidate will be required to sign a confidentiality agreement and disclose any potential conflict of interest in this project.

6.4 Budget

Quotations should not exceed $5,000 inclusive of all taxes and travel expenses.

RESUME PACKAGE SUBMISSION

Resume packages will be received until March 3, 2016.

Addressed to:

Amanda L. Nichols
Fire and Life Safety Educator
Peterborough Fire Services
839 Clonsilla Avenue
Peterborough, ON   K9J 5Z3
alnichols@peterborough.ca

Late resume packages will NOT be accepted.

CONTACT INFORMATION:

For questions regarding this RFP contact:

Amanda L. Nichols
Fire and Life Safety Educator
Peterborough Fire Services
839 Clonsilla Avenue
Peterborough, ON   K9J 5Z3
705-745-3281 ext 6312
alnichols@peterborough.ca